12-04-14 Special Called Meeting of the Planning and Zoning Commission minutes

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Planning and Zoning Commission Minutes of December 4, 2014 Commissioners Present: Richard Warren, Mark Follis, Helen LaCour, Lou Ann Martin,and Hal Lawler Commissioners Absent: Trey Kendrick, Nick Barrera,Wyatt Smith,and Les Bird City Staff Present: Planning Director Tim Tietjens,City Planner Eric Ensey,Assistant City Attorney Clark Askins, and Office Coordinator Peggy Lee 1. Call to order. Chairman Hal Lawler called the meeting to order at 6:11 p.m. 2. Roll Call of Members. Commissioners Warren, LaCour, Follis, Martin,and Lawler were present for roll call. 3. Consider approval of meeting minutes: November 17,2014. Motion by Commissioner Warren to approve the November 17,2014,meeting minutes. Second by Commissioner Follis. Motion carried. Ayes: Commissioners Warren,Follis,LaCour,Martin,and Lawler Nays: None 4. Consider ratification of the High Frequency Truck Use Map as previously submitted. City Planner Eric Ensey presented the staff report. The High Frequency Truck Road Map designates high frequency truck roads,which are intended to accommodate heavy truck uses. The map was previously presented to the Commission on several occasions and was conceptually approved with adoption of the recent Zoning Ordinance amendments. Ratification of the map will serve as the Commission's formal action. Mr. Ensey reported the Planning Director has developed a policy to establish a review procedure for any modifications to the High Frequency Truck Road Map. Any person requesting to add or remove a designated road may submit a formal request to the Planning and Development Department, which will be forwarded to the P&Z for consideration. Additionally,the City Council may modify the map at its discretion. Motion by Commissioner Warren to ratify the High Frequency Truck Use Map as previously submitted. Second by Commissioner Follis. Motion carried. Ayes: Commissioners Warren,Follis, LaCour, Martin,and Lawler Nays: None