02-03-04 Youth Advisory Council Minutes

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e e Section 8. Vacancies. Any vacancy occurring on the Executive Committee because of resignation, removal, disqualification or otherwise shall be filled by secret ballot of a majority of the remaining members of the La Porte Youth Advisory Council. An executive so elected to fiU a vacancy shaU be elected for the unexpired term of the predecessor in office. Section 9. Powers and Duties. The powers and duties of the several officers shaU be as provided from time to time by resolution or directives of the members. In any event, the Mayor shall preside over and conduct all meetings of the La Porte Youth Advisory Council and of the Executive Committee, determine agendas for the regular meetings of the La Porte Youth Advisory Council and the Executive Committee, act as spokesperson for the La Porte Youth Advisory Council, act as signatory on all documents for which the La Porte Youth Advisory Council provides authorization to sign, delegate authority to any executive or member of the La Porte Youth Advisory Council. The Mayor :Pro- Tern shall act in the place of the Mayor upon the Mayor's absence or inability to act as authorized herein, and take action as delegated by the Mayor. The Historian shall act as the record keeper of all activities of the La Porte Youth Advisory Council and keep archives. The Public Relations Representative shall deal with media relations as chair of the standing La Porte Public Relations Committee of the La Porte Youth Advisory Council. The Treasurer shall chair the standing Finance Committee and be responsible for all financial matters of the La Porte Youth Advisory Council including the budget, financial reports, vouchers, and the books or ledgers. The Secretaries shall prepare the minutes of each meeting of the La Porte Youth Advisory Council and Executive Committee prior to the next regular meeting, prepare and mail the notices of each meeting and prepare and enclose the agendas for each meeting with the notice of such meetings. A member of the Executive Committee who fails or refuses to fulfill the duties associated with his/her position may be removed from the Executive Committee by a two-thirds (2/3) majority vote of the voting members of the Youth Advisory Council. Section 10. Agendas. Any member of the La Porte Youth Advisory Council may submit a request for placement of an item on the agenda to any member of the Executive Committee for consideration at the next following regular meeting. Such request shall be placed on the agenda at the discretion of the chairperson and, ifplaced upon the agenda, shall be considered at a regular meeting determined by the Executive Committee, provided adequate and sufficient notice of the item for consideration has been given as set forth herein. By-Laws of the La Porte Youth Advisory Council - Page 5