10-14-15 Special Called Meeting of the Zoning Board of Adjustment minutes

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Zoning Board of Adjustment Minutes of October 14,2015 Page 4 of 5 Mr. Ensey confirmed that all requirements for public hearing notification had been met. Notices of the public hearing were mailed to 14 property owners located within 200' of the subject site. The City received one written response in favor of the variance. b. Applicant Presentation Vice-Chairman Schoppe swore in Mark Follis, 111 N. Broadway. Mr. Follis discussed his future development plans in the area. The first structure, for which this variance is requested, will be a single story building. Mr. Follis and Mr. Ensey responded to a question about how the required front setback is calculated. c. Public Comments There were no public comments. d. Question and Answer There were no questions. Motion by Doug Martin to approve Variance Request 15-93000011 allowing construction of a residential/commercial building that is setback 0' from the front and north side property lines and a detached garage that is 3'from the rear property line and 0'from the north side property line at 116 S. Broadway. Second by Chester Pool. Motion carried. Ayes: Schoppe, Pool,Walker,Warren (Alt 1),and Martin(Alt 2) Nays: None Assistant City Attorney Clark Askins read from Section 106-196 of the Code of Ordinances: Appeals from the Board of Adjustment. 7. Administrative Reports City Planner Eric Ensey introduced the recently hired Planning Technician, Ryan Cramer. Mr. Cramer will be assisting the Planning and Development Department under the supervision of Mr. Ensey. Mr. Ensey spoke about a problem the city has been experiencing with untimely mail delivery by the postal service. A majority of Board/Commission members have been getting their packets delivered just before the meeting or in some cases, after the meeting has already been held. Staff will no longer mail agenda packets. The information will be sent out via email and will also be accessible on the city's website. Additionally, hard copies will be available for all members at the meeting and may also be picked up prior to the meeting at the City Hall Information Desk. When a meeting is scheduled, Board Members will receive a copy of the public hearing notice by email.