07-25-11 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Julv 25, 2011 Requested By: Stephen L. Barr Department: Parks & Recreation Report X Resolution: Attachments: Ordii�aiice: Appropllahon Source of Funds: F,mrl � 15 015-9892-728-1100 Account Number: O 15-9892-608-1100 Amount Available: GEN728: $23,000 GEN608: $46,050 Requested: $22,000 Attachment Attachments: SUMMARY & RECOMIV�NDATION The Brookglen Sprayground project is complete; however, there are unused contingency funds left in the account 015-9892-728-ll00 in the amount of $22,929.70. Staff is in the process of an in-house remodel of the recreation center at Brookglen Park. When the foundation work was done, the company installed new piers under the foundation, in the restrooms. As a result, the ceramic tile needs to be replaced in the restrooms, which was not anticipated as part of the remodel project. While staff is accomplishing that work, we would prefer to re-tile the entire building with ceramic tile as we did for Jennie Riley Center which would reduce maintenance and improve the building appearance. The low bid we received for the project, including some carpentry work and painting, is $12,000. In addition, the Lomax Arena Roof Repair project is complete; however, there are unused funds left in the account 015-9892-608-ll00 in the amount of $46,050. With the drought conditions in the area, we are having difficulty keeping the arena watered down to prevent dust and loose dirt on the floor. Staff has researched the situation and have found a solution that will allow for automatic watering, using a reel sprinkler system, that has proven effective in various other rodeo arenas in the area. The Rodeo Association is in support of this solution and will construct a small storage container in the north end of the Arena to store the equipment when it is not in use. There will be a need to extend a 2" waterline to the north end of the Arena to provide water to the reel system. The cost of the unit, storage, and utility extension, is expected to be approximately $10,000. Staff is requesting approval to use a portion of these surplus funds identified above, to complete this work. These additional funds will give us a much better finished product that will be easier to maintain and improve the looks of the building considerably, and provide better service to the riding community. Staff is requesting authorization to utilize a portion of the surplus funds in these two project accounts to accomplish the requested work, in the amount of $22,000 for these two needed projects for the City. The remaining surplus funds in these two accounts will drop to the bottom line and be used for future capital improvement projects. Action Required bv Council: Consider approval or other action authorizing up to $22,000 in surplus Capital Improvement funding to fund building improvements at Brookglen Park Recreation Center, and an arena irrigation system at the Lomax Park Arena. Approved for Citv Council Agenda Ron Bottoms, City Manager Date