09-26-11 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: September 26, 2011 Requested By: D Mi Department: Public Works Report: Resolution: Ordinance Exhibits: December 13, 2010 agenda request Exhibits: Back -un Data Exhibits Budget Source of Funds: 049 Account Number: 04998929435110 Amount Budgeted S 81,096 Amount Requested: S 125,223 Budgeted Item: yes SUMMARY & RECOMMENDATION At the December 13, 2010 Council meeting, a contract with Matula and Matula construction Company was approved to replace South 8th Street from Fairmont to Little Cedar Bayou Drive with curb and gutter street and to replace the Golf course tunnel headwalls with SR type brick wall system. The contract bid sheet was prepared so that all of the extra items for both projects are in one section of the contract bid. The construction is essentially complete with only a portion of the sod remaining to complete and fence restoration. The total finds allocated for this contract was $606,509. The final cost is projected to be just Under $550,000, or 11% less than the total finds allocated with the original total amount authorized by city council. However, the sources for the finding should be revised. Council will note that the final expenditure summary provided on the following page is revised from the original contract request for the following reasons: To move $26,000 in costs for golf course- related items that was inadvertently included with the streets - related project cost in the original request. These costs include the contract line item #'s 1 and 3 Under "Extra Work Items" for Sodding ($5000) and Dewatering ($13,450) and an amount ($7,550) for soils testing; and 2. To address the cost over -run of approximately $18,127 on the golf course tunnel. This over - run was primarily the result of a low bid quantity for the segmental block wall (an additional $14,466 is required) and low contingency bid item for sodding (estimated cost to complete is $9,000 total - $5,000 provided = $4,000 additional needed); and 3. To modify the budget to account for a cost savings on the 8 Street improvements, which were the result of a field change designed to eliminate the need for much of the water line relocation and Unused built -in contingency with the line item quantities.