12-12-11 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 12, 2011 Requested By: D Mi Department: Public Works Report: X Resolution: Ordinance Exhibits: Bid Tabulation Base Bid Items Exhibits: Unit Prices Bid _ Optional Bid Items Bidder's List Exhibits Appropriation Source of Funds: Utility Fund Account Number: 018 -9881- 669 -5120 Amount Budgeted: 5210,000.00 Amount Requested: 5176,037.50 Budgeted Item: Yes SUMMARY & RECOMMENDATION At the January 10, 2011 meeting, City Council formally adopted a 10 -year schedule of sewer system improvements as part of the City's agreement with the Texas Commission on Environmental Quality (TCEQ). The purpose of the City's agreement with TCEQ is to reduce the potential for sanitary sewer system overflows that might occur during heavy rainfall events and /or long power outages. The agreement is a continuation of the City's successful efforts over the last 20( +) -years that have resulted in a significant reduction in the frequency of sewer overflows. The City's sewer rehabilitation schedule includes - in part - sliplining at least 3,000 -feet of sewer each year along with an additional quantity to be determined with the city's annual sewer smoke testing and television inspection programs. The bidding contractors were asked to provide a unit price for the bid base bid items identified on the attached spreadsheet along with "optional" bid items that could be utilized throughout the year as- needed. Advertised, sealed bids 912002 — Rehabilitation of Sanitary Sewer using Sliplining, Pipe Bursting and Removal and Replace Techniques were opened and read November 1, 2 011. Bid requests were advertised in the Houston Chronicle, posted on the City of La Porte website site and mailed out to six (6) plan rooms and thirty-five (3 5) vendors with four (4) returning bids. North Houston Pole Line, LP provided the lowest bid for the base bid items. And when compared to the second -low bidder, North Houston Pole Line also provided the lowest or equal unit bid for approximately 80% of the "optional" bid items. The optional bid items included with this contract will provide a starting point for the Public Works Department's determination of the most economical repair method and evaluation of this particular contractor as an option to perform the work when a repair need is identified during the City's annual television inspection and smoke testing programs. Other Considerations: This proposed contract is just one component of the City's annual program. The total FY 11 -12 sanitary sewer rehabilitation budget is $345,000.00. North Houston Pole Line successfully completed a very similar project for the City in 2009.