07-22-13 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:July 22, 2013 Source of Funds:033 Requested By:David Mick Account Number:033-7071-531-1100 Department:Public Works Amount Budgeted:$ 231,900 ReportResolution:Ordinance: Amount Requested:$ 128,000 Exhibits: Bid Tabulation Budgeted Item: Yes Exhibits: Plan Holders List Exhibits Project Area Map SUMMARY & RECOMMENDATION Street Tax funds are utilized to repair failed concrete pavement sections and/or damaged curb drainage inlets.The proposed FY 13concrete repair program includesmore than 3,760square yards (SY)of concrete street repairs –1,560 SY included with this contract plus an additional 1,500 SY already completed by the Public Works Streets Divisionthis fiscal yearand 700 SY scheduled for city crews. Solicitations for bids for the advertised, sealed bid #13020 Annual Concrete Street, Drainage and Sidewalk repair were opened and read on June 25, 2013.Solicitation requests were advertised in the Houston Chronicle, posted on the City of La Porte website and mailed out to eleven vendors with 2 responding. The lowest and best qualifying bid was received from Brooks Concrete, Inc. of Pasadena, Texas in the amount of $52,480.98 for the Base Bid + $62,037.60 for Alternate #1 for a total of $116,517.00.Staff’s request is for a total allocation equal to $128,000.00 to allow for a construction contingency of approximately 10% (9.86%)of the bid amount. The bid also included a second alternate bid for slab jacking concrete sidewalk. The unit prices for this work provided in the Brooks Concrete bid were in excess of $3.00/SF andsignificantly greater than anticipated by staff.Bid Alternate #2 is notincluded with this request. Project Benefits, Liabilities, and Operating Cost: Benefits: The proposed project provides timely maintenance of existing public facilities. Liabilities of Maintaining the Status Quo: Deferred maintenance adds cost and work hours to future budget years. Operating Costs: No new facilities will be added with this project.