09-23-13 Regular Meeting of La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation AgendaDate Requested: September 23, 2013 Street Tax Source of Funds: General Fund Requested By:David Mick 03370715311100 Account Number:00170715314015 Department:Public Works $ 70,000 Amount Budgeted: $ 250,000 Report: Resolution:Ordinance: Amount Requested: $117,295.00 Exhibits: Bid Tabulation Budgeted Item:YES Exhibits: Bidder’s List Exhibits: SUMMARY & RECOMMENDATION Advertised, Sealed Bid #13024–Annual Asphalt-Black Base and Type Dwas opened and read onJuly 16, 2013.The bid was advertised in the Houston Chronicle and posted on the City of La Porte website. Bid requests were sent to eleven(11)vendors, withtwo(2) returningbids.Low bidmeeting specifications isCentury Asphalt, Ltd. ItemQuantity Total Item Cost Item #1 Black Base Hot Asphalt Mix1000tons at $52.45 per ton$52,450.00 Item #2 Type D Hot Asphalt Mix 1100 tons at $58.95 per ton$64,845.00 Total$117,295.00 The materials will be used by in-house forces for the routine maintenance of asphalt streets and base preparation for the Annual Asphalt Overlay Program. This year’sprice is an 8.1%increase in Black Base and a 17.3%increase in Type D asphalt over last year. The original proposal included a request for 2500 ton of Item #1 Black Base Hot Asphalt Mix and 3000 ton of Item #2 Type D Hot Asphalt Mix for the entire FY 2014 with a total price of$307,975.00 as shown on the attached bid tab. Considering the sharp increase in price, particularly for the Type D Asphalt Mix, staff is proposing to purchase only enough material to for work proposed in the first four months of FY 2014 and rebidtoward the end of the year in an effort to obtain more favorable pricing. A total of $320,000 is budgeted in FY 2014 for street construction materials for in-house work. The $117,295.00 request is currently within the street materials budget. The budget will be reevaluated with the follow up asphalt materials bid anticipated to be presented to City Council in January 2014. Staff recommends awarding the bid to low bidder Century Asphalt.