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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM <br />February 24, 2014February 24, 2014AppropriationAppropriation <br />Agenda Date Requested:Agenda Date Requested: <br />CIP CIP <br />A. Osmond A. Osmond Source of Funds:Source of Funds: <br />Requested By: <br />015015--98929892--667667--1100 1100 <br />Golf Course Golf Course Account Number:Account Number: <br />Department: <br />154,000.00 154,000.00 <br />Amount Budgeted:Amount Budgeted: <br />Report:Resolution:Resolution:Ordinance:Ordinance: <br />86,200.00 86,200.00 <br />Amount Requested:Amount Requested: <br />Other: <br />Budgeted Item:Budgeted Item:YESYESNONO <br />Attachments :Attachments : <br />1. Bid Tabulation1. Bid Tabulation <br />2. Vendor Access Report2. Vendor Access Report <br />SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS <br />Sealed Bid #14014 for the Golf Course Pumping Station was opened and publicly read on January 30, 2014. The Sealed Bid #14014 for the Golf Course Pumping Station was opened and publicly <br />read on January 30, 2014. The <br />solicitation was advertised in the Houston Chronicle, the City's website, and made available on solicitation was advertised in the Houston Chronicle, the City's website, and made available <br />on <br />PublicPurchase.com. Twenty three vendors downloaded the solicitation with three responding.PublicPurchase.com. Twenty three vendors downloaded the solicitation with three responding. <br /> <br /> <br />The preferred offer for this installation is by Pump Mechanical Technical Services, LLC, in the amount of The preferred offer for this installation is by Pump Mechanical Technical Services, <br />LLC, in the amount of <br />$86,200. The offers were very competitive and all were under budget; this offer is only 4% higher than the lowest $86,200. The offers were very competitive and all were under budget; <br />this offer is only 4% higher than the lowest <br />bid and 2% less than the highest. However, PMT clearly demonstrates best value solution for the City based upon bid and 2% less than the highest. However, PMT clearly demonstrates <br />best value solution for the City based upon <br />the following: <br /> 1. Earliest availability and satisfactory installation schedule; 1. Earliest availability and satisfactory installation schedule; <br /> 2. Equipment meets or exceeds every specification; not so with all competitors 2. Equipment meets or exceeds every specification; not so <br />with all competitors <br /> 3. Comprehensive and complete turn 3. Comprehensive and complete turn--key approach to performing the work key approach to performing the <br />work <br /> provided provided <br /> 4. UL qualified equipment; other offers did not qualify 4. UL qualified equipment; other offers did not qualify <br /> 5. Best warranty options (duration and coverage) 5. Best warranty options (duration and coverage) <br /> 6. All other offers require significant up 6. All other offers require significant up--front pump deposit amountsfront pump deposit amounts <br /> <br /> <br />Staff recommends the best value provider, Pump Mechanical Technical Services, LLC for $86,200.00Staff recommends the best value provider, Pump Mechanical Technical Services, LLC for <br />$86,200.00 <br /> <br /> <br />