04-14-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM April 14, 2014April 14, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: CIP Project #656 CIP Project #656 J. Suggs J. Suggs Source of Funds:Source of Funds: Requested By: CIP 0159892656 CIP 0159892656 Emergency Management Emergency Management Account Number:Account Number: Department: $120,000.00 $120,000.00 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: $118,128.00 $118,128.00 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Quote1. Quote 2. GSA Contract Summary2. GSA Contract Summary 3. Exeter Products Brochure3. Exeter Products Brochure 4. Overall Project Summary as of 2/7/144. Overall Project Summary as of 2/7/14 SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS In September 2012, the Office of Emergency Management presented an overview of the CityIn September 2012, the Office of Emergency Management presented an overview of the Citys hurricane s hurricane operations to City Council. The presentation identified several mitigation opportunities to improve the Cityoperations to City Council. The presentation identified several mitigation opportunities to improve the Citys s response and recovery capabilities, such as installation of additional generators, a cell site at the Police Department response and recovery capabilities, such as installation of additional generators, a cell site at the Police Department and installation of permanent protective window coverings at City Hall. Council authorized $1.3 million in the FY and installation of permanent protective window coverings at City Hall. Council authorized $1.3 million in the FY 14 budget package for these projects, which included $120,000.00 for protective window coverings at City Hall. 14 budget package for these projects, which included $120,000.00 for protective window coverings at City Hall. The proposed window coverings would be permanently installed at City Hall to protect windows from damage The proposed window coverings would be permanently installed at City Hall to protect windows from damage during a storm or other event. In addition, the coverings serve as solar screens that could potentially cut energy during a storm or other event. In addition, the coverings serve as solar screens that could potentially cut energy costs. The City received a quote from Exeter Architectural Products in the amount of $118,128.00 to install the costs. The City received a quote from Exeter Architectural Products in the amount of $118,128.00 to install the costs. The City received a quote from Exeter Architectural Products in the amount of $118,128.00 to install the costs. The City received a quote from Exeter Architectural Products in the amount of $118,128.00 to install the window coverings at City Hall. Exeter has a contract with the with the GSAwindow coverings at City Hall. Exeter has a contract with the with the GSAs Disaster Purchasing Program s Disaster Purchasing Program (#GS-07F-0224L), which allows State and local governments to buy supplies and services to facilitate disaster 0224L), which allows State and local governments to buy supplies and services to facilitate disaster preparation and response. preparation and response. The City proposes purchasing the window coverings utilizing this GSA contract.The City proposes purchasing the window coverings utilizing this GSA contract. Action Required of Council:Action Required of Council: Consider approval or other action to contract with Exeter Architectural Products (via the GSA Disaster Consider approval or other action to contract with Exeter Architectural Products (via the GSA Disaster Purchasing ProgramPurchasing Program-- GS GS-- 07F 07F--0224L) for installation of permanent window coverings at City Hall in the amount 0224L) for installation of permanent window coverings at City Hall in the amount of $118,125.