06-23-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM June 23, 2014June 23, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Street Tax, Street Tax, D. Mick D. Mick Requested By: Drainage, General Drainage, General Source of Funds:Source of Funds: Public Works Public Works Department: Fund Fund Report:Resolution:Resolution:Ordinance:Ordinance: Account Number:Account Number: Other: $10,389 $10,389 -- FY 14 FY 14 Amount Budgeted:Amount Budgeted: $25,000 $25,000 -- FY 14 and FY 14 and Attachments :Attachments : Amount Requested:Amount Requested: $62, 510 $62, 510 -- FY 15 FY 15 Budgeted Item:Budgeted Item:YESYESNONO 1. Bid Tabulation1. Bid Tabulation 2. Bid Document2. Bid Document SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Advertised, Sealed Bid #14024 Advertised, Sealed Bid #14024 Ready Mix Concrete was opened and read on June 6, 2014. Ready Mix Concrete was opened and read on June 6, 2014. The bid was advertised in the Houston Chronicle and posted on the City of La Porte website. This is the second The bid was advertised in the Houston Chronicle and posted on the City of La Porte website. This is the second bid for this item. No bids were received for the initial bid. bid for this item. No bids were received for the initial bid. Bid #14024 requests were sent to seven (7) vendors, with one (1) returning bid. Dorsett is the one bidder with Bid #14024 requests were sent to seven (7) vendors, with one (1) returning bid. Dorsett is the one bidder with pricing as follows;pricing as follows; 3000 psi Concrete 700 cubic yards @ $110.00 per yard $77,000.00 3000 psi Concrete 700 cubic yards @ $110.00 per yard $77,000.00 Fuel surcharge per load 80 loads @ $ 20.00 per load $ 1,600.00 Fuel surcharge per load 80 loads @ $ 20.00 per load $ 1,600.00 Fuel surcharge per load 80 loads @ $ 20.00 per load $ 1,600.00 Fuel surcharge per load 80 loads @ $ 20.00 per load $ 1,600.00 Environmental Fee 80 loads @ $ 7.00 per load $ 560.00 Environmental Fee 80 loads @ $ 7.00 per load $ 560.00 Delivery fee< 6 yards 3 loads @ $150.00 per load Delivery fee< 6 yards 3 loads @ $150.00 per load $ $ 450.00 $79,610.00 $79,610.00 The delivery fee of $150 per load for deliveries less than six yards is rarely utilized. The delivery fee of $150 per load for deliveries less than six yards is rarely utilized. Staff recommends awarding the contract to Dorsett in the amount of $79,610.00 with a total authorization of Staff recommends awarding the contract to Dorsett in the amount of $79,610.00 with a total authorization of $87,510 including a 10% contingency. This is for the purchase of concrete materials for street repairs performed $87,510 including a 10% contingency. This is for the purchase of concrete materials for street repairs performed by city crews. Proposed Funding Method for the total authorization of $87,510 (June 2014 to July 2015): Proposed Funding Method for the total authorization of $87,510 (June 2014 to July 2015): FY 14 Drainage Fund 019, Budgeted and Encumbered Currently $ 8,599 \[FY 14\]FY 14 Drainage Fund 019, Budgeted and Encumbered Currently $ 8,599 \[FY 14\] FY 14 Street Division Budget, Budgeted and Encumbered Currently $ 1,790 \[FY 14\]FY 14 Street Division Budget, Budgeted and Encumbered Currently $ 1,790 \[FY 14\] FY 14 Street Tax Fund 033, Utilize Project Under Run (Handicap Ramps) $14,611 \[FY 14\]FY 14 Street Tax Fund 033, Utilize Project Under Run (Handicap Ramps) $14,611 \[FY 14\]