08-25-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM August 25, 2014August 25, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: N/A N/A S. Barr S. Barr Source of Funds:Source of Funds: Requested By: N/A N/A Parks & Recreation Parks & Recreation Account Number:Account Number: Department: N/A N/A Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: N/A N/A Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Proposed Agreement1. Proposed Agreement SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The La Porte BoyThe La Porte Boys Baseball Association is requesting the use of Fairmont Park Practice Fields for use during the s Baseball Association is requesting the use of Fairmont Park Practice Fields for use during the Associations Sunday Fall League series to take care of overflow league games that cans Sunday Fall League series to take care of overflow league games that cant be played at the Pecan t be played at the Pecan Park fields. This proposed use is not covered under the existing agreement so it needs to be amended to allow this Park fields. This proposed use is not covered under the existing agreement so it needs to be amended to allow this special use. Proposed changes to the agreement are shown in the agreement in green. Proposed changes to the agreement are shown in the agreement in green. Highlights of the proposed changes are: Highlights of the proposed changes are: 1.A maximum of eight Sundays are to be used for this purpose and the City must be notified 30 days prior to A maximum of eight Sundays are to be used for this purpose and the City must be notified 30 days prior to the first use.the first use.the first use.the first use. 2.The Association is responsible for preparation, cleanup, litter removal, restroom cleaning, supplies and The Association is responsible for preparation, cleanup, litter removal, restroom cleaning, supplies and materials necessary to accomplish this series of events.materials necessary to accomplish this series of events. 3.The Financial section of the agreement is adjusted to reflect the actual documentation that is provided by The Financial section of the agreement is adjusted to reflect the actual documentation that is provided by the Association to the City; an approved statement as approved by the Citythe Association to the City; an approved statement as approved by the Citys Finance Department.s Finance Department. 4.Tournament/League games at Fairmont Park cannot begin before 7am or end after 8pm on Saturdays, nor Tournament/League games at Fairmont Park cannot begin before 7am or end after 8pm on Saturdays, nor begin before 9am or end after 6pm on Sundays.begin before 9am or end after 6pm on Sundays. 5.The advertising signage language has been adjusted to align with the CityThe advertising signage language has been adjusted to align with the Citys offs off--premises Sign Ordinance.premises Sign Ordinance. The Association has over 50 teams from all over the Houston area that participate in this Fall League. The Association has over 50 teams from all over the Houston area that participate in this Fall League. These visitors have a big economic impact on the businesses in the areas around both Pecan Park and These visitors have a big economic impact on the businesses in the areas around both Pecan Park and Fairmont Park. Safeguards on time of use, and light use for these games should ensure that they have a Fairmont Park. Safeguards on time of use, and light use for these games should ensure that they have a minimal impact on the surrounding Fairmont community. minimal impact on the surrounding Fairmont community. Staff recommends that the agreement be amended as presented.Staff recommends that the agreement be amended as presented.