08-25-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM August 25, 2014August 25, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: S. Barr S. Barr Requested By: Account Number:Account Number: Parks & Recreation Parks & Recreation Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Proposed Agreement1. Proposed Agreement SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS With the improvements that have recently been made at Lomax Park, the existing Agreement with the La Porte With the improvements that have recently been made at Lomax Park, the existing Agreement with the La Porte Livestock Show and Rodeo Association no longer fits the operation of the facility. Staff has met with the Livestock Show and Rodeo Association no longer fits the operation of the facility. Staff has met with the Association Board and a revised Agreement has been developed that better fits the operations of the expanded Association Board and a revised Agreement has been developed that better fits the operations of the expanded facilities. The proposed agreement brings the operation of the facilities in line with the CityThe proposed agreement brings the operation of the facilities in line with the Citys agreements with its other s agreements with its other sports associations, by giving the Association control over the use of the facility for organized use, including sports associations, by giving the Association control over the use of the facility for organized use, including rentals. The Rodeo Arena will still be available for Open Riding use by the public, when there are no organized rentals. The Rodeo Arena will still be available for Open Riding use by the public, when there are no organized events scheduled. Proposed changes to the agreement are shown in the attached agreement in green.events scheduled. Proposed changes to the agreement are shown in the attached agreement in green. The AssociationThe Associations mission is to provide recreational activities, funding for scholarships and for La Porte youth s mission is to provide recreational activities, funding for scholarships and for La Porte youth through special events and fundraisers. The realignment of the operations will allow the Association to generate through special events and fundraisers. The realignment of the operations will allow the Association to generate additional funds to help meet those missions. The revised agreement will also provide for financial safeguards additional funds to help meet those missions. The revised agreement will also provide for financial safeguards through annual reporting as is required by the other sports associations. The revised agreement provides for a 10 through annual reporting as is required by the other sports associations. The revised agreement provides for a 10 year term with two additional 5 year extensions, effectively increasing the life of the existing agreement by 10 year term with two additional 5 year extensions, effectively increasing the life of the existing agreement by 10 years. A summary of the proposed changes in the revised agreement are as follows:A summary of the proposed changes in the revised agreement are as follows: 1.LPLSRA to control reservations and rental operations of the Rodeo Arena and Support BuildingsLPLSRA to control reservations and rental operations of the Rodeo Arena and Support Buildings 2.LPLSRA to operate concessions facility, with revenues going to the AssociationLPLSRA to operate concessions facility, with revenues going to the Association 3.Association to accept responsibility for repair, maintenance, and replacement of pens, fencing, and chutes in Association to accept responsibility for repair, maintenance, and replacement of pens, fencing, and chutes in the Arena interiorthe Arena interior 4.Agreement extended for 10 yearsAgreement extended for 10 years