12-08-14 Regular Meeting of La Porte City Council

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Regarding Item D, Mayor Rigby asked if the 5% discount is considered if a vendor bids over $500,000.00. Assistant City Attorney Clark Askins responded over $500,000.00 triggers a 3% consideration. Councilmember Earp asked if best value criteria can be used when awarding a bid. Assistant City Attorney Askins responded best value cannot be used because it is a different criteria than local bidder rules. Councilmember Leonard asked which criteria will be used if one vendor bids $515,000.00 and another vendor bids $499,000.00 on a $520,000.00 project? Assistant City Attorney Askins responded the State Statue does not address that question, and Council can come back with a separate rule to address the question. Councilmember Moser asked if the proposed Local Bidder Preference Policy is approved, will bids still come before City Council. Finance Director Michael Dolby responded yes. Councilmember Zemanek asked about a business owner who lives in La Porte and owns a business located in another city, that means the business owner does not qualify as a local business. Finance Director Michael Dolby responded correct. Councilmember Engelken commented the proposed Local Bidder Preference Policy was discussed at length at the recent Fiscal Affairs Committee, and it was the general consensus it may help stimulate local businesses and projects thus allowing a better opportunity to bid because they may not have the same resources as large businesses. Mayor Rigby requested the item be voted on separately. Regarding Item F, Councilmember Earp asked why the Regional DWI Task Force agreement with HGAC has the authority to cancel the agreement without notification but requires the City to give a 30-day notice and their Executive Director has final decisions on any disputes. Chief of Police Ken Adcox responded it has been the same standard state contract for the past five years without any issues. Regarding Item H, Councilmember Leonard asked if individuals operating a business or receiving payments for services during Open Riding are being charged a fee for using the facility. Parks and Recreation Director Rosalyn Epting responded no. Councilmember Earp commented individuals running a business on City time should be paying a fee. Councilmember Zemanek moved to approve the Consent Agenda Items A,B,C,E,F,G,H,I,J,K,L and M MOTION PASSED. pursuant to staff recommendations. Councilmember Moser seconded. Ayes: Mayor Rigby, Councilmembers Engelken, Moser, Zemanek, Clausen, Kaminski, Earp, Leonard and Martin Nays: None Absent: None Ordinance 2014-3550: Prior to council action, Assistant City Attorney Clark Askins read the caption of AN AND ADJUSTING RESERVATION AND DAMAGE DEPOSIT FEE, IN CONNECTION WITH RENTAL OF LIVESTOCK AND RODEO ARENA, AND AMENDING APPENDIX OF THE CITY OF LA PORTE; PROVIDING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUS; 310 Page of November 10, 2014, Council Meeting Minutes