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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested: November 9, 2015 <br />Source of Funds: Various <br />Requested By: Michael Dolby <br />Account Number: Various <br />Department: Finance <br />Amount Budgeted: YES <br />Report: X Resolution: Ordinance: <br />Amount Requested: <br />Exhibits: Encumbrance Rollover Report <br />Budgeted Item: YES X NO <br />Exhibits: <br />Exhibits: <br />SUMMARY & RECOMMENDATION <br />The City’s fiscal year ended September 30, 2015. There are 36 outstanding purchase orders staff is requesting to roll- <br />over. The purchase orders represent goods that are ordered and budgeted funds committed to procure items necessary <br />to operate the City. <br />A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as <br />follows: <br /> FundNumberAmount <br />General Fund22$ 257,147.28 <br />Utility Fund 214,620.00 <br />Vehicle Replacement Fund2530,997.88 <br />LPAWA Fund128,431.57 <br />Grant Fund32,796.61 <br />Emergency Services District Fund459,445.55 <br />Hotel Motel Fund117,625.00 <br />Economic Development Fund115,000.00 <br /> Totals36$ 926,063.89 <br />The above encumbrances will not have an impact on the projected working capital balances for fiscal year 2016 <br />because they were budgeted in the fiscal year 2015, and following approval by council, the system will automatically <br />increase each line item. <br />Action Required by Council: <br />Consider approval or other action for the encumbrance roll over request. <br />Approved for City Council Agenda <br />Corby Alexander, City Manager Date <br /> <br />