05-23-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM May 23, 2016May 23, 2016AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 033033 Sharon ValianteSharon ValianteSource of Funds:Source of Funds: Requested By:Requested By: 033.9892.886.1100033.9892.886.1100 Public WorksPublic WorksAccount Number:Account Number: Department:Department: $1,000,000$1,000,000 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Amount Other: $643,179$643,179 Requested:Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1. Bid Tabulation Bid Tabulation 2. Map and Resurfacing Plan Map and Resurfacing Plan 3. Vendor Acess Report Vendor Acess Report SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Advertised, sealed bid proposals for La Porte FY 2016 Street Overlay were opened and read on April 26, Advertised, sealed bid proposals for La Porte FY 2016 Street Overlay were opened and read on April 26, 2016. Bid requests were advertised in the Bay Area Observer, posted on the City of La Porte website 2016. Bid requests were advertised in the Bay Area Observer, posted on the City of La Porte website site and Public Purchase with six (6) contractors returning bids. site and Public Purchase with six (6) contractors returning bids. Forde Construction submitted the lowest bid in the amount of $584,778.60 for the Base Bid. Staff Forde Construction submitted the lowest bid in the amount of $584,778.60 for the Base Bid. Staff recommends that the project be awarded to Forde Construction in the amount of $584,778.60 with a recommends that the project be awarded to Forde Construction in the amount of $584,778.60 with a total authorization of $643,179, which includes a 10% project contingency. total authorization of $643,179, which includes a 10% project contingency. Type D Asphalt price went down 4% from FY 14 to FY 16. Type D Asphalt price went down 4% from FY 14 to FY 16. Project Benefits, Liabilities, and Operating Cost: Project Benefits, Liabilities, and Operating Cost: Project Benefits, Liabilities, and Operating Cost: Project Benefits, Liabilities, and Operating Cost: Benefits: The proposed project provides maintenance and rehabilitation of existing public facilities The proposed project provides maintenance and rehabilitation of existing public facilities anticipated by the residents with the street tax renewal. anticipated by the residents with the street tax renewal. Liabilities of Maintaining the Status Quo:Liabilities of Maintaining the Status Quo: The scope and cost of the proposed work would likely increase if the proposed resurfacing work The scope and cost of the proposed work would likely increase if the proposed resurfacing work is deferred for an extended period of time. is deferred for an extended period of time. Operating Costs:Operating Costs: No new facilities will be added with this project. No new facilities will be added with this project. Other Considerations: Other Considerations: Staff plans to also surface the North C Street ROW and adjacent area of the fire training facility Staff plans to also surface the North C Street ROW and adjacent area of the fire training facility with this project. with this project.