07-11-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM July 11, 2016July 11, 2016AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: Traci LeachTraci Leach Requested By:Requested By: Account Number:Account Number: AdministrationAdministration Department:Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO AttachmentsAttachments : : SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS thth At the June 13, 2016 Council meeting, the recommendations of the 125At the June 13, 2016 Council meeting, the recommendations of the 125 Committee were presented for Committee were presented for consideration. The events themselves were unanimously approved by the Council, but there were a consideration. The events themselves were unanimously approved by the Council, but there were a few issues that required additional discussion and recommendation by the committee, primarily refew issues that required additional discussion and recommendation by the committee, primarily re- evaluation of the cost structure for some events. evaluation of the cost structure for some events. The Committee reviewed the cost structure and has the following recommendations for consideration:The Committee reviewed the cost structure and has the following recommendations for consideration: The Committee recommended transitioning away from a black tie for the Friday night event on The Committee recommended transitioning away from a black tie for the Friday night event on May 12, 2017. This event is still intended to provide a more elegant experience for participants May 12, 2017. This event is still intended to provide a more elegant experience for participants than the concert at the Battleship. As such, the ticketing is recommended at $50 per couple. than the concert at the Battleship. As such, the ticketing is recommended at $50 per couple. This ticket will include musical entertainment and buffetThis ticket will include musical entertainment and buffetThis ticket will include musical entertainment and buffetThis ticket will include musical entertainment and buffet--style dinner. style dinner. style dinner. style dinner. The Committee recommended the following ticket structure for the concerts on Saturday, May 13, The Committee recommended the following ticket structure for the concerts on Saturday, May 13, 2017: PrePre--Sale for Residents: The Committee wanted to ensure that any resident that wanted a Sale for Residents: The Committee wanted to ensure that any resident that wanted a ticket would have an opportunity to purchase one. The resident preticket would have an opportunity to purchase one. The resident pre--sale is proposed to sale is proposed to occur early next year and would require residents to bring a water bill as proof of occur early next year and would require residents to bring a water bill as proof of residence. The reduced ticket price is recommended at $10 per ticket. The Committee residence. The reduced ticket price is recommended at $10 per ticket. The Committee discussed options such a ticket limits per utility account, but in the end, the Committee discussed options such a ticket limits per utility account, but in the end, the Committee decided to allow residents to buy as many tickets as desired.decided to allow residents to buy as many tickets as desired. All Other Ticket Sales: For all other ticket sales (at the door and internet sales), the ticket All Other Ticket Sales: For all other ticket sales (at the door and internet sales), the ticket price is set for $20 per ticket, regardless of residency. After the resident preprice is set for $20 per ticket, regardless of residency. After the resident pre--sale, it is sale, it is proposed that ticket sales continue via internet up until the event date. proposed that ticket sales continue via internet up until the event date. Gospel Brunch: The Committee reviewed the pricing structure and is recommending a ticket Gospel Brunch: The Committee reviewed the pricing structure and is recommending a ticket price of $30 per ticket. This was comparable to ticket prices for Motherprice of $30 per ticket. This was comparable to ticket prices for Mothers Day brunch at other s Day brunch at other locations. Ticket pricing would include musical entertainment, buffet style brunch, and bottomless locations. Ticket pricing would include musical entertainment, buffet style brunch, and bottomless mimosas (to be a sponsored item). mimosas (to be a sponsored item). Each of these events will likely include additional features as the planning evolves. Each of these events will likely include additional features as the planning evolves.