08-22-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM August 22, 2016August 22, 2016AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 003, 019, 033003, 019, 033 Sharon ValianteSharon ValianteSource of Funds:Source of Funds: Requested By:Requested By: 003003--70717071--531531-- Public WorksPublic Works Department:Department: 1100/0191100/019--70717071-- Report:Resolution:Resolution:Ordinance:Ordinance: Account Number:Account Number: 531531--1100/0331100/033-- Other: 70717071--531531--11001100 003003--$70,000$70,000 019 019-- $50,000$50,000 033 033 Amount Budgeted:Amount Budgeted: AttachmentsAttachments : : $80,000$80,000 1.Cobb Fendley Professional Serivces Cobb Fendley Professional Serivces 003 $ 66,425003 $ 66,425 019 019 ProposalProposal $50,000$50,000 033 033 Amount Requested:Amount Requested: 2.Evaluation SummaryEvaluation Summary $80,000$80,000 Budgeted Item:Budgeted Item:YESYESNONO SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The FY 16 budget includes an allocation for the design of Pinebluff Subdivision Improvements that The FY 16 budget includes an allocation for the design of Pinebluff Subdivision Improvements that includes Bayshore and the lettered streets running perpendicular into Bayshore. The City of La Porte includes Bayshore and the lettered streets running perpendicular into Bayshore. The City of La Porte selected the firm of Cobb, Fendley & Associates, Inc. to provide professional engineering services for selected the firm of Cobb, Fendley & Associates, Inc. to provide professional engineering services for the design, bidding, and construction phase services for this project through a RFQ process. Cobb the design, bidding, and construction phase services for this project through a RFQ process. Cobb Findley & Associates was one of tweny (20) firms responding to the solicitation that was advertised on Findley & Associates was one of tweny (20) firms responding to the solicitation that was advertised on January 7 and again on January 14, 2016. Seventy (70) firms were notified with fiftyJanuary 7 and again on January 14, 2016. Seventy (70) firms were notified with fifty--one (51) one (51) downloading the RFQ documents. The price proposal submitted by Cobb Fendley (attached) total is downloading the RFQ documents. The price proposal submitted by Cobb Fendley (attached) total is $196,425.00. The total request is below the budget amount of $200,000.00. The construction estimate $196,425.00. The total request is below the budget amount of $200,000.00. The construction estimate (FY 17) is $2,000,000.(FY 17) is $2,000,000.(FY 17) is $2,000,000.(FY 17) is $2,000,000. The price proposal references drainage study and design. Staff directed Cobb Fendley to consider the The price proposal references drainage study and design. Staff directed Cobb Fendley to consider the potential for redirecting more of the drainage directly to Galveston Bay. Elimination of open ditches with potential for redirecting more of the drainage directly to Galveston Bay. Elimination of open ditches with pipe storm sewer will be considered. The sanitary sewer system is in good condition due to the pipe storm sewer will be considered. The sanitary sewer system is in good condition due to the aggressive Sewer Rehabilitation program and needs little work. The water distribution system is over 45 aggressive Sewer Rehabilitation program and needs little work. The water distribution system is over 45 year old cast iron, steel and A/C pipe that will be replaced with PVC. Different pavement types and year old cast iron, steel and A/C pipe that will be replaced with PVC. Different pavement types and street layout paths will be considered during the design phase.street layout paths will be considered during the design phase. At least one public meeting with the residents is anticipated during the design process along with other At least one public meeting with the residents is anticipated during the design process along with other resident contacts to identify any access or other considerations of the residents.resident contacts to identify any access or other considerations of the residents. Benefits: The project will address several of the lower rated asphalt street segments identified in the 2013 The project will address several of the lower rated asphalt street segments identified in the 2013 comprehensive street inspection report. The project will address drainage and flooding concerns of the comprehensive street inspection report. The project will address drainage and flooding concerns of the residents. Liabilities: Deferring the project construction would add to future year maintenance responsibilities unless Deferring the project construction would add to future year maintenance responsibilities unless substituted with a like project. Drainage and flooding problems will continue.substituted with a like project. Drainage and flooding problems will continue. 16