09-12-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 12, September 12, AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 20162016 015015 Source of Funds:Source of Funds: Rosalyn EptingRosalyn Epting Requested By:Requested By: 015.9892.692.1100015.9892.692.1100 Account Number:Account Number: Parks & RecreationParks & Recreation Department:Department: $154,239.00$154,239.00 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Amount $151,279.60$151,279.60 Requested:Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO AttachmentsAttachments : : 1.Bid TabulationBid Tabulation 2.Access ReportAccess Report 3.Site PhotosSite Photos SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The City budgeted $550,000 for a new splash park at Fairmont Park. After the project was completed, The City budgeted $550,000 for a new splash park at Fairmont Park. After the project was completed, there was $154,239 available in the account balance. There have been many complaints about the there was $154,239 available in the account balance. There have been many complaints about the condition of the parking lot at this location. With the increased usage by Splash Park users, the condition of the parking lot at this location. With the increased usage by Splash Park users, the condition has only worsened. Staff has tried to patch the holes, but to no avail as the damage is too condition has only worsened. Staff has tried to patch the holes, but to no avail as the damage is too extensive. Sealed Bid #16019 for the Fairmont Parking Lot was advertised in the Bay Area Observer, posted on Sealed Bid #16019 for the Fairmont Parking Lot was advertised in the Bay Area Observer, posted on Public Purchase and the CityPublic Purchase and the Citys website. Three bids were received. The bid tabulation and access s website. Three bids were received. The bid tabulation and access report are attached as exhibits.report are attached as exhibits. The low bidder was Aztec Remodeling and Landscaping at $144,079.60. Per staff, Aztec has The low bidder was Aztec Remodeling and Landscaping at $144,079.60. Per staff, Aztec has completed satisfactory work for the City in the past.completed satisfactory work for the City in the past. Staff is requesting Council approval to use the remaining funds and approve the bid for $144,079.60 Staff is requesting Council approval to use the remaining funds and approve the bid for $144,079.60 plus a 5% contingency of $7,200.00, totaling $151,279.60.plus a 5% contingency of $7,200.00, totaling $151,279.60. Action Required of Council:Action Required of Council: Consider approval or other action authorizing the City Manager to enter into a construction contract for Consider approval or other action authorizing the City Manager to enter into a construction contract for Bid 16019 with Aztec Remodeling and Landscaping for the replacement of the parking lot near on the Bid 16019 with Aztec Remodeling and Landscaping for the replacement of the parking lot near on the northwest corner of the park in an amount of $144,079.60 plus a 5% construction contingency of northwest corner of the park in an amount of $144,079.60 plus a 5% construction contingency of $7,200.00, for total project funding allocation equal to $151,279.60.$7,200.00, for total project funding allocation equal to $151,279.60.