03-13-17 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested:March 13, 2017 Appropriation: Requested By: Traci Leach Source of Funds: 015 Department: Administration Account Number: Report: __ __Resolution: _____Ordinance: _ _Amount Budgeted: $75,000 Exhibits: Approved Monument Design Amount Requested: $55,820.60 Bid Tabulation Public purchase Access report Budgeted Item: Yes _____________________________________________________________________________________ SUMMARY & RECOMMENDATION In the FY16 budget, the City partnered with TXDOT to beautify the median entryway at Wharton Weems Blvd and SH146. TXDOT is currently underway on the construction of its portion of the project- removal of existing concrete, installation of pavers, and installation of irrigation and landscaping. The TXDOT work will occur in two time frames, with the demolition work happening now and the landscape and paver work occurring once the City’s portion of the project is completed. The City included $75,000 in the CIP to construct an entryway monument. The City engaged an architectural design firm, Knudson LP, to create several design concepts for Council consideration and Council selected Design Option 3 at the May 2016 Council meeting. Estimated construction budget available at this time is approximately $56,000. Bid No. 16023 was advertised in the Bay Area Observer on August 25 and September 1, with a bid opening on September 13, 2016. These bids were over budget and Council directed staff to value engineer and re-bid the project. Staff reviewed the bid specifications and made several modifications that were believed to assist in bringing the construction costs within the remaining construction budget. The changes included eliminating all cast stone veneer and changing the lighting from six (6) to four (4). Neither modification will impact the how the monument looks, but were more economical to construct. The re-bid was advertised on January 26, 2017 and February 2, 2017. Bids were opened and publicly read on February 16, 2017. One hundred forty-five vendors were notified with thirty three accessing the bid and twenty three downloading the bid documents. Five vendors responded. The lowest qualified bid was submitted by Capital Signs in the amount of $50,746. While this bid was substantially lower than the other bids, staff vetted the submittal and determined that all requirements were met. Capital Signs had positive reference checks. Staff recommends awarding Bid No. 17011 for the construction of the Wharton Weems entryway monument to Capital Signs in the amount of $50,746, plus a 10% contingency amount for a total project budget of 55,820.60. Action Required by Council: Consider approval or other action to award Bid No. 17011 to Capital Signs in the amount of $55,820.60 for the construction of the Wharton Weems entryway monument. Approved for City Council Agenda ___________________________________ _______________________ Corby D. Alexander, City Manager Date