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REQUESTFORCITYCOUNCILAGENDAITEM <br />AgendaDateRequested:March13,2017Appropriation <br />RequestedBy:RosalynEptingSourceofFunds:015 <br />Department:Parks&RecreationAcctNumber:8080552.1100 <br />Report:XResolution:Ordinance:AmountBudgeted:$150,000 <br />Exhibits:BidTabulationAmountRequested:$124,944 <br />Exhibits:Notification&AccessReportBudgetedItem:YESNO <br />SUMMARY&RECOMMENDATION <br />SealedBid#17010for2HVACchillerreplacementsatthePoliceDepartmentbuildingwasadvertisedin <br />theBayAreaObserveronJanuary26,2017andFebruary2,2017.Thebidwasopenedandpubliclyread <br />at2:00pmonFebruary16,2017.Fortyone(41)vendorswerenotifiedandthirtytwo(32)accessedthe <br />)vendorsdownloadedthebiddocumentswith6responding. <br />solicitation.Nineteen(19 <br />ThelowbidwassubmittedbyICMfor$115,126.Thatamountcoverstheunitswithastandardwarranty <br />of1year,partsandlaborincluded.Theadditional$9,818willbeforanoptionalwarrantythatcoversparts <br />andlaborforyears25.Thetotalfortwonewchillersplusthewarrantywillbe$124,944. <br />The/źƷǤ͸ƭhistorywithICMisapositiveone.ICMheldtheFiscalYear2016contractforHVACmaintenanceat <br />thePoliceDepartmentbuilding.StaffhadnoissueswiththemandtheirworkfortheCity. <br />Thereplacementofthechillersisnecessarybecauseofthedeteriorationofthecurrentunitthatisnineyears <br />old.Thecoilsarecurrentlycorrodedduetotheelements.Thenewchillerswillhaveafactoringinstalled <br />epoxycoatingonthecondensercoilswhichwillhopefullylimittheamountofcorrosionweencounterinthe <br />future. <br />Staffrecommendsawardingbid#17010toICMfor$124,944. <br />ActionRequiredbyCouncil: <br />Considerapprovalorotheractiontoawardbid#17010,intheamountof$124,944,toICMfortwoHVAC <br />chillerreplacementsatthePoliceDepartmentbuilding. <br />ApprovedforCityCouncilAgenda <br />___________________________________________________________ <br />CorbyD.Alexander,CityManagerDate <br /> <br />