05-22-17 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM May 22, 2017May 22, 2017AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Grant 032Grant 032 Don PennellDon PennellSource of Funds:Source of Funds: Requested By:Requested By: 032.7071.531.8029032.7071.531.8029 Public WorksPublic WorksAccount Number:Account Number: Department:Department: 120,000120,000 Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted: Amount Amount Other: 93,93593,935 Requested:Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1.Bid TabulationBid Tabulation 2.Access ReportAccess Report 3.Project Map & PlanProject Map & Plan SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Council approved an Interlocal agreement with Harris County Department of Education (HCDE) for the Council approved an Interlocal agreement with Harris County Department of Education (HCDE) for the stst City to manage design and construction of parking spaces along South 1City to manage design and construction of parking spaces along South 1 Street and the West I Street Street and the West I Street right of way at the HCDE Headstart facility. The HCDE provided $120,000.00 to fund the project. The right of way at the HCDE Headstart facility. The HCDE provided $120,000.00 to fund the project. The City agreed to provide some construction work with inCity agreed to provide some construction work with in--house forces should the project come in slightly house forces should the project come in slightly over budget.over budget. Bid #17012 Headstart Facility Parking Improvements was rejected by Council at the April 10, 2017 Bid #17012 Headstart Facility Parking Improvements was rejected by Council at the April 10, 2017 meeting due to bid discrepancies and over budget. HCDE was contacted about the bids being over the meeting due to bid discrepancies and over budget. HCDE was contacted about the bids being over the fund amount and the direction they wanted to go with the project. HCDE requested that the City rebid fund amount and the direction they wanted to go with the project. HCDE requested that the City rebid the project. The West I Street improvements were removed from the scope of work as shown on the map The West I Street improvements were removed from the scope of work as shown on the map attached. Staff plans to complete the West I Street improvements with inattached. Staff plans to complete the West I Street improvements with in--house forces for base house forces for base preparation. The annual asphalt overlay project will be utilized for asphalt in the West I Street right of preparation. The annual asphalt overlay project will be utilized for asphalt in the West I Street right of way with the remaining funds from HCDE. way with the remaining funds from HCDE. Sealed Bid #17016 Headstart Facility Parking Improvements was opened and read on April 25, 2017, Sealed Bid #17016 Headstart Facility Parking Improvements was opened and read on April 25, 2017, thth three bids were received. Bids were advertised on April 6th & April 13three bids were received. Bids were advertised on April 6th & April 13 in the Bay Area Observer, in the Bay Area Observer, posted on Public Purchase and the Cityposted on Public Purchase and the Citys website. 20 vendors downloaded the bid documents. Bid s website. 20 vendors downloaded the bid documents. Bid tabulation and access report are attached.tabulation and access report are attached. Staff recommendationStaff recommendation Award base bid with no deducts for Bid # 17016 Headstart Facility Parking Improvements to low bidder Award base bid with no deducts for Bid # 17016 Headstart Facility Parking Improvements to low bidder Aztec Landscaping and Remodeling in the amount of $89,435.00 and a $4,500.00 contingency equal to Aztec Landscaping and Remodeling in the amount of $89,435.00 and a $4,500.00 contingency equal to 5%.