10-09-17 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: October 9, 2017 Source of Funds: N/A Requested By: Cherell Daeumer Account Number: Department: Finance/Purchasing Amount Budgeted: Report: X Resolution: Ordinance: Amount Requested: Exhibits: Pace Inter-local Agreement Budgeted Item: YES NO Exhibits: Exhibits SUMMARY & RECOMMENDATION The Purchasing Association of Cooperative Entities (PACE) is designed to give its members additional awarded contract tools to assist their entities in meeting bidding requirements. PACE provides government agencies opportunities for greater efficiency and economy by acquiring contracted goods and services on their behalf and in accordance with applicable law. There are no City staff participation membership requirements; historically only voluntary participation in new product testing or bid evaluation is ever solicited by PACE. All awarded contracts through PACE have been through a competitively bid process that comply with all State purchasing laws. Per the Inter-Local Cooperation ACT, V.C.T.A Government Code, Chapter 791, government entities may enter into joint contracts and agreements for the performance of governmental functions and services including administrative functions normally associated with the operation of government such as purchasing supplies and services. Staff is requesting approval to enter into an Inter-local Agreement with PACE to utilize cooperative purchasing contracts. There is currently a contract for janitorial services that staff has identified which is a separate agenda item for consideration. There is no Entity cost or Member fee to join or buy from PACE. However, vendors contracting with PACE pay a 1.5% administrative fee. This fee is lower than other cooperatives by at least .5% and the fee may decline throughout the contracted year based on a vendor’s sales. Action Required by Council: Authorization to enter into an Inter-local Agreement with PACE. Approved for City Council Agenda Corby D. Alexander, City Manager Date