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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested: <br />Source of Funds:IT Budget <br />Requested By: Grady Parker <br />Account Number:001-6066-519-2093 <br />Department: Information Technology <br />Amount Budgeted:$218,000 <br />Report: X Resolution: Ordinance: <br />Amount Requested:$199,357 <br />Exhibits: <br />Budgeted Item:YES XNO <br />Exhibits: PCMG Hardware Quotes <br />Exhibits ardware specs per machine model <br />ExhibitsBestBuy Dell 5580________________________ <br />SUMMARY & RECOMMENDATION <br />Background: <br />The City of La Porte currently utilizes the State of Texas Department of Information (DIR) <br />program to replace computer workstations throughout the City. The City has leased the <br />machines with a ProSupport with a3 years warranty support plan. This allowed the computers to <br />be replaced with newer models every 3 years. Now, we are looking to purchase the machines <br />with ProSupport for 3 years with a2-year extension. This will allow us to replace our new <br />computers every 5 years while keeping the machines under the dell 24/7 warranty level. We <br />replaced136 computers in FY17 under those terms and we will be replacing the remaining 149 <br />computers this year FY18. With the purchase of these remaining 149 computers we will close <br />out our current Dell lease agreement. <br />Dell has partnered with PCMG (aka PCMall Gov) to provide service of purchasing the <br />computers through PCMG. The equipment will be purchased through PCMG utilizing their <br />BuyBoard Contract 498-15. <br />example. You will see that BestBuy is a close match to our Dell specs (i7, 8GB mem, 256GB <br />hard drive) at a cost of $2,520.99. with leveraging our PCMG contract we are able to get the <br />Latitude 5580 (i7, 16GB mem, 500GB hard drive) at a cost of $1,438.50. Both vendors offer a 3 <br />year warranty the difference being BestBuy is a manufacture warranty where the hardware will <br />need to be shipped out and fixed, where Dell the parts or overnighted or repaired onsite with 24 <br />hours. <br />Action Required by Council: <br />Consider and take action to approve the purchase of the computer equipment through PCMG. <br />Approved for City Council Agenda <br />Corby D. Alexander, City Manager Date <br /> <br />