02-12-18 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: February 12, 2018 Source of Funds Fund 001 - General Requested By: Jason Weeks, Asst. City Manager Account Number: 001-5253-5218021 Department: City Manager Amount Budgeted: $27,000 Report: Resolution: X Ordinance: Amount Requested: N/A Budgeted Item: YES NO Exhibits: Letter from TxDOT TxDOT Agreement Resolution SUMMARY & RECOMMENDATION Staff is requesting City Council approve a resolution to enter into an agreement with the Texas Department of Transportation for the construction, maintenance and operation of inspection lighting system underneath the During the Fiscal Year 2017-18 budget process the Police Patrol division budgeted for DOT Pad Lighting. The lighting is needed at the DOT inspection pad site, which will facilitate the inspection process during late evening hours as well as overcast days. Originally, the Police Department had $14,088 budgeted for the DOT lighting. Because of a subsequent TxDOT change in build, which now requires the City to bore under the highway as well as install LED lighting, the quotes for this project are coming in at substantially higher than budget. As such, staff has moved budget funds into this account to cover the overage. The two year agreement between the City of La Porte and TxDOT would be automatically renewed for two year periods unless modified by mutual agreement by both parties. The agreement may be terminated sixty days after the filing of a written notice by either party of a desire for cancellation of the agreement. If, at any right to either arrange for maintenance at the expense of the City or to remove the lighting system at the expense to the City. The City would be responsible for preparing for the plans and specifications, advertising for the bids, letting the construction contract as well as supervising the construction of the lighting system. Additionally, the City would be responsible for providing the electrical energy required for proper operation of the lighting system. Furthermore, the City would be required to maintain and operate the lighting system on an annual basis. Staff estimates that the annual maintenance and operations of the lighting system will be relatively minimal, perhaps $1,500 per year. Action Required by Council: