10-22-18 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 22, 2018 Source of Funds: Motor Pool Requested By: Ray Mayo Account Number: Various 009 Department: Public Works Amount Budgeted: $ 128,695.00 Report: X Resolution: Ordinance: Amount Requested: $ 122,932.00 Exhibits: Summary of Vehicle Replacement Budgeted Item: YES Exhibits: HGAC & BuyBoard Price Sheets SUMMARY & RECOMMENDATION Competitive quotes were received through the Texas BuyBoard and HGAC Cooperative Purchasing Programs for 1-utility truck, 1-small dump truck, and 4-zero turn mowers eligible for replacement in the FY18 - FY19 Vehicle Replacement Program. The equipment is utilized in Public Works, Parks, and the Golf Course. VENDOR BUDGET ITEM BUDGETED BID USER Chastang Ford Utility Truck, Crew Cab $36,727 $38,488 PW Chastang Ford Dump Truck, Crew Cab $39,968 $37,988 PW Lansdowne Moody 4 Zero Turn Mowers $52,000 $46,456 Parks, PW, GOLF TOTAL $128,695 $122,932 Miscellaneous: The vehicles to be purchased with this agenda request will replace existing vehicles that are now at the end of their service lives with funding from the Vehicle Replacement Fund. vehicles/equipment are the funding amounts approved by Council for the FY 18-FY 19 budget for new purchases. The Division will pay lease fees over the life of The Purchasing Division of the Finance Department has reviewed the recommendation for vehicle purchases and is in support of this recommendation. Pricing was checked on both BuyBoard Programs. Action Required by Council: 1. Consider approval or other action to award purchase of one -crew cab truck with utility bed to Chastang Ford ($38,488.00). 2. Consider approval or other action to award purchase of one -crew cab truck with dump bed to Chastang Ford ($37,988.00).