07-27-20 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: July 27, 2020 Requested By: Source of Funds: 015 General CIP Rosalyn Epting, Director Department: Parks & Recreation Account Number: 015-8080-552 Amount Budgeted: $120,000 Report Resolution Ordinance Amount Requested: $117,924 Exhibits: Continental Flooring Proposal, Cooperative Budgeted Item: Yes No Award Letter to Continental Flooring SUMMARY The Harris County Branch Library flooring replacement was approved by City Council at the March 23, 2019 Budget Retreat for the 2019-20 Fiscal Year. The current Library flooring was installed in 2001. Staff requested a quote from Continental Flooring for the removal of all carpet, which will be replaced with carpet tiles that can be changed out when needed. The requested quote also contained the removal of all vinyl composition tile from high occupancy Staff Conference Room, and Staff Break Room) to be replaced with vinyl tile. The proposal for both carpet and vinyl tile totals $107,204. Recently, Continental Flooring removed and installed the flooring at City Hall. Their installers were very professional and did a good job staying on schedule. Continental Flooring has been awarded a contract (Contract # R171701) for commercial floor coverings through US Communities/National IPA Cooperative. The City is a member of this cooperative. Per the Inter-Local Cooperation ACT. V.C.T.A Government Code, Chapter 791, government entities may enter into joint contract and agreements for the performance of governmental functions and services including administrative function normally associated with the operation of government, such as purchasing supplies and services. The approved budget for the Library flooring project is $120,000. The remaining funds, after the flooring is complete, will be used for minor interior painting and wall repair. Staff recommends approving the purchase of library flooring from Continental Flooring in the amount of $107,204 and allow a 10% contingency of $10,720, for a total of $117,924. This purchase would utilize the US Communities/National IPA Cooperative Contract #R171701.