10-12-20 Regular Meeting of the La Porte City Council

Browse Search

Hazard Mitigation Grant Program (HMGP): Supplemental: The Texas Division of Emergency Management has called for, selected, and prioritized a variety of local azard Mitigation Grant Program (HMGP) CDBG-MIT eligible projects that were selected but unable to receive funding in Hurricane Harvey impacted areas. Regional Mitigation (COG MODs): Each Council of Government (COG) impacted by Hurricane Harvey will be allocated funds. Each COG will develop a method of distribution (MOD) to allocate funds to local units of governments and Indian Tribes. The GLO encourages the prioritization of regional investments with regional impacts in risk reduction to develop disaster-resistant infrastructure including upgrading of water, Sewer, solid waste, communications, energy, transportation, health and medical infrastructure, and natural mitigation infrastructure. Request for Proposal (RFP) #20512 Grant Administration Services closed on August 6, 2020, providing an opportunity for administration/management firm and/or professional service provider(s) to assist the City in preparing application(s) for and in the overall administration or implementation of proposed Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) Program project(s), if funded by the Texas General Land Office (GLO). Proposals were received from: Lamar Contractors; Public Management; Traylor and Associates; CSRS; and Tidal Basin. Proposals were reviewed and evaluated by the Assistant Director of Public Works; City Planner; and Emergency Management Coordinator. The top two respondents were Tidal Basin and Public Management, respectively. Proposal evaluation criteria included: Experience; Work Performance; Capacity to Perform; and Proposed Cost. The proposed costrates charged for services, with the most points awarded to the proposal with the lowest rate. Initial evaluations were utilized to determine the top proposal(s). Federal procurement standards allow for contracts to be awarded to the responsible firm whose proposal is proposal, consideration was given to Application Preparation Service fees. Although Tida staff recommends awarding the contract to Public Management. proposal is more advantageous to the City because their fee for application preparation services is zero dollars ($0.00), so there is no expense to the City if the grant is not awarded. Contrastingly, Tidal Basin assesses a fee for application preparation services. with no certainty of being awarded. Using an average hourly rate of $131, based on hourly rates provided by Tidal Basin, and an estimated level of effort ranging from twenty to eighty (20 80) hours (provided by Tidal Basin) preparation fees are estimated to range from $2,620 to $10,480, with no certainty of being awarded. The Purchasing Manager has confirmed the procurement compliance of the evaluation process and is in support of this recommendation.