11-16-20 Special Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: November 16,17 2020 Requested By: Corby Alexander, City Manager Department: CMO 4 Report " Resolution r' Ordinance Exhibits: Quote No. OPP0076381 UV-C lighting versus Far UVC lighting Appropriation Source of Funds: 032 -Grant Fund Account Number: Amount Budgeted: $1,948,265.00 Amount Requested: $124,694.00 Budgeted Item: r# Yes r No SUMMARY & RECOMMENDATION At the November 9 City Council meeting the motion for this item was amended by Councilperson Earp to read approval of Far-UVC lighting. The purchase of the lighting was approved by unanimous vote. It was learned after the meeting that the quotes provided were in fact for UV-C lighting and that UV-C lighting is the industry standard for this type of application and that Far -UVC lighting is less efficient for inactivation of bacteria and viruses. The safety factor provided by far UV-C lighting will be achieved by mounting the units inside the air handler units, thus the lights will be shielded from human contact. Also the access panels will be equipped with a safety switch to disable the light during maintenance to prevent human contact with the lighting. There was some conflicting information in the November 9 packet and staff felt it was important to make this clarification. The costs for the Far UVC lighting would be approximately $3600 per fixture. The cost, per fixture for UVC lighting is $800 (as included in the original quote presented at the November 9 meeting). The project would call for approximately 90 fixture for an estimated cost difference of $252,000 the FAR UVC lighting. The availability of the Far UVC lighting would have an estimated lead time of 4 months to acquire. The CRF allocation for La Porte is a maximum of $1,948,265.00. On August 24, 2020, City Council approved an Interlocal Agreement with Harris County for the Small Cities Assistance Program (SCAP). On October 26, 2020, City Council approved the updated CRF Funding Plan, which allocated $124,694.00 for the purchase and installation of an Ultraviolet (UV) Light Sterilization System at City facilities. In response to COVID-19, City staff have identified opportunities to improve disinfection efforts at City facilities. Ultraviolet light exposure has proven to be effective in sanitizing the air indoors, and improving air quality by minimizing pollutants. Studies have shown UV-C lamps are effective in reducing the spread of bacteria, inactivating certain viruses, and limiting airborne transmission of pathogens. Installation of UV-C lamps in Air Handling Units (AHU) will be beneficial to improving the overall environment of City facilities. UV-C lamps are just one of many efforts to better protect employees and