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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested:January 25, 2021 <br />Source of Funds:001-General Fund <br />Requested By:Ray Mayo, Director <br />Department:Public Works <br />Account Number:001-6146-515-9094 <br />Amount Budgeted:$506,832.00 <br />ReportResolutionOrdinance <br />Amount Requested:$398,252.00 <br />Exhibits:Bid Tabulation, Pricing Exhibit,Bid Access <br />Budgeted Item:YesNo <br />Report, Sun Coast Bid, and AJ Hurt-ReladyneBid <br />SUMMARY& RECOMMENDATION <br />Responsesto Bid #21007-Bulk Fuelwere received on December 22, 2020. The Bid <br />was advertised in the Bay Area Observer and posted on Public Purchase.A total of 14 <br />vendors were notified, of which 24vendors downloaded the bid document, resulting in <br />six (6) vendors submitting bids. However, two(2)bids were deemed unresponsive due <br />to incomplete documentation. <br />This fuel contract is established fora one-year duration with an option of two additional <br />1-year renewals.Also, the bid is structured to award a primary and secondary supplier. <br />The low bidder is SunCoast Resources Inc. with the second low bid submitted by AJ <br />HurtInc.-Reladyne. <br />The bid sheet indicates differential costs per gallon that will be added to the OPIS(Oil <br />Price Information Services)rack average upon delivery. The OPIS wholesale rack <br />average fuel costs fluctuate daily.The $398,252.00 requested amount is the budgeted <br />amount remaining and uncommitted. Fuel inventory is budgeted for the entire fiscal <br />year, and is charged to each divisional user on a monthly basis. <br />ACTION REQUIRED BY CITY COUNCIL <br />Approval or other action to award Bid #21007 Bulk Fuel Contract to Sun Coast <br />Resources Inc. as a primary vendor and AJ HurtInc.-Reladyneas a secondary <br />vendor, with annual expenditure not to exceed annual budgeted amounts. <br />Approved for the City Council meeting agenda <br /> <br />