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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested:July26, 2021 <br />Source of Funds:015 General CIP <br />Requested By:Ray Mayo, Director <br />Department:Public Works <br />Account Number:015-5059-522-1100 <br />Amount Budgeted:$600,439 <br />ReportResolutionOrdinance <br />Amount Requested:$0 <br />Exhibits:Notification and Access Report; BidTab <br />Budgeted Item:YesNo <br />SUMMARY& RECOMMENDATION <br />Bid #21014 for the EMS Headquarters Dorm Addition Project was opened on July 7, <br />thth <br />2021. The bid was advertised on June 10and 17, 2021in the Bay Area Observer, <br />A total of 67 vendors were notified and 26 <br />downloaded the bid documents.The City received five (5)bids ranging from $851,000 <br />to $1,051,469. Constructions costs were estimated to be $610,000 by the design firm, <br />Huitt-Zollars (April 2020) .There were apparent irregularities amongst the various bids <br />including, but not limited to: lump sum bids submitted in place of unit price; units of <br />measure changed from square foot (SF) to lump sum(LS)andincorrect quantity <br />assumptionsby the bidders. <br />Staff has identified optionsto clarify the bid documents to better communicate the <br />intended scope of work and eliminate the opportunity forbid irregularities. Staff <br />recommendsCity Councilreject all bidsreceived for Bid #21014for theEMS <br />Headquarters Dorm Addition Project. <br />Benefits: <br />Allows additional details to be provided to clarify bid form. <br />Allows for value engineering, if necessary. <br />Liabilities: <br />Every bid exceeds the project budget. <br />Apparent inconsistencies amongst bids. <br />ACTION REQUIRED BY CITY COUNCIL <br /> <br />