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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested:January 10, 2022 <br />015 (General) <br />Requested By:Tim Miller, Director Source of Funds: <br />015-8080-552-1100 <br />Department:Parks & Recreation <br />Account Number:015-9892-700-9150 <br />ReportResolutionOrdinance <br />Amount Budgeted:$133,920 <br />Amount Requested:$133,920 <br />Exhibits:Access Report, Bid Tabulation, Aztec <br />Remodeling and Landscaping Company Bid <br />Budgeted Item:YesNo <br />SUMMARY& RECOMMENDATION <br />Bid #22004for the Pecan Fence Fabric Replacement was opened and read on <br />November 16, 2021. The Notice to Bidders was advertisedin the Bay Area Observer <br />th <br />on October 28and November 11th, as well as being posted on Public Purchase and <br />the Website. Twenty-six (26)vendors downloaded the bid package <br />and three (3) bids were received. Aztec Remodeling & Landscaping Companywas the <br />low bidder in the amount of $124,000.00and theirreferences have been checked. The <br />Access Report, Bid Tabulation and Bid <br />has been attached as exhibits. <br />This project will include new nine (9)gauge, black coated fencing at all ten (10) <br />ballfields. <br />The low bid was submitted by Aztec Remodeling & Landscaping Company. All bids <br />exceeded the project budget of$93,500funded throughthe Capital Improvement <br />Project (CIP) budget.In an effort to follow through with the project, there is an available <br />balanceof $100,000.00 in CIP contingency funding. Staff is requesting City Council to <br />approve additional funding of $40,420.00 from the CIP contingency budget to cover <br />increased cost and an eight (8) percent contingency. <br />Staff recommends awarding Bid #22004toAztec Remodeling & Landscaping Company <br />inthe amount of $124,000.00and allow an8% construction contingency of $9,920.00. <br />The total authorization for the Pecan Park Fence FabricProject will be $133,920.00. <br />ACTION REQUIRED BY CITY COUNCIL <br />Award Bid #22004to Aztec Remodeling & Landscaping Companyin the amount <br />of $124,000.00for the Pecan Park Fence Fabric Project, with a contingency <br />amount of $9,920, for a total authorization of $133,920.00 <br /> <br />