Resolution 2025-13_Purchasing with Federal Grant Funds

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200.318 PROCUREMENT STANDARDS CFR 200 has established procurement methods for certain threshold, a local government may be more stringent to follow their own policies. The procurement thresholds and requirements will be the same as listed in the Purchasing Policy. $0 to $2,999.99— Primary source of procurement is city -issued procurement card (p- card). If selected vendor does not accept p-cards, a check requisition may be used for expenditures up to $99.99. Expenditures $100.00 and above should be procured using a purchase requisition if a vendor does not allow use of the p-card. $3,000.00 to $24,999.99 — Requires a minimum of three (3) written quotes be obtained by the department or through purchasing, utilizing standardized quote fors. End -users should issue a purchase requisition and attach the quotes to the requisition. At least one (1) quote should be from a minority vendor or historically underutilized vendor (HUB), if available. $25,000.00 to $49,999.99 — Requires Purchasing create an informal solicitation to send to potential bidders. Once awarded, end -users shall issue a purchase requisition and reference the informal solicitation number. $50,000 and above — Requires all state statues listed in the TX LGC Sections 252 and 271 be followed, including prior approval by La Porte City Council. This is supported by Ordinance No. 2004-2736-A. Legal statutes and ramifications as provided in Texas Local Government Code (TX LGC) and Texas Penal Code. If funded by federal grants all requirements of the Uniform Grant Guidance 2 CFR 200.318-200.327 must be followed. The City of La Porte must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. This will be a joint effort between the Project Manager and the Purchasing staff. 200.318 CONFLICT OF INTEREST 200.318 Any employee, officer or agent that is involved with the selection of a contract or the administration of a contract must disclose any real or apparent conflict of interest as stated below Such a conflict of interest will arise when the employee, officer or agent or any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated here in, has a financial interest in or a tangible personal benefit from a fir considered for a contract. No employee, officer or agent must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts except for promotional items of