05-13-15 Meeting of the La Porte Development Corporation Board of Directors

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM May 11, 2015May 11, 2015AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: General Fund CIP General Fund CIP Traci E. Leach Traci E. Leach Source of Funds:Source of Funds: Requested By: Account Number:Account Number: Administration Administration Department: 20,000 20,000 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: 5,000 5,000 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Electrical Quote1. Electrical Quote 2. MOU for Fairmont Park HOA2. MOU for Fairmont Park HOA 3. Email from HOA President3. Email from HOA President SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS As part of the FY 2015 budget, the Council approved funding for Community CoAs part of the FY 2015 budget, the Council approved funding for Community Co--op projects, where the City op projects, where the City would partner with HOAs and other neighborhood groups to complete small beautification and quality of life would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a first come, first served basis. At this time, staff is working with several groups on would be considered on a first come, first served basis. At this time, staff is working with several groups on potential projects; Shady River HOA had a project approved for $5,000 in March 2015, which leaves an available potential projects; Shady River HOA had a project approved for $5,000 in March 2015, which leaves an available balance of $15,000 this year.balance of $15,000 this year. Fairmont Park HOA has obtained a quote for electrical and lighting at three neighborhood entryways. The Fairmont Park HOA has obtained a quote for electrical and lighting at three neighborhood entryways. The entrances to be completed this year are Farrington & Fairmont, Myrtle Creek & Spencer Highway and Stonemont entrances to be completed this year are Farrington & Fairmont, Myrtle Creek & Spencer Highway and Stonemont entrances to be completed this year are Farrington & Fairmont, Myrtle Creek & Spencer Highway and Stonemont entrances to be completed this year are Farrington & Fairmont, Myrtle Creek & Spencer Highway and Stonemont & Underwood. Last year, the City partnered with Fairmont HOA to complete a similar project for entryways at & Underwood. Last year, the City partnered with Fairmont HOA to complete a similar project for entryways at Spencer-Farrington and SpencerFarrington and Spencer--Valley Brook. The total project cost is estimated to be $10,850. The HOA is Valley Brook. The total project cost is estimated to be $10,850. The HOA is asking for the City to contribute $5,000, the maximum available for the project. Pursuant to the attached asking for the City to contribute $5,000, the maximum available for the project. Pursuant to the attached Memorandum of Agreement, the City will handle the procurement and installation of the improvements. Fairmont Memorandum of Agreement, the City will handle the procurement and installation of the improvements. Fairmont HOA will provide a check to the City for the HOA share of the project within 30 days of execution of the HOA will provide a check to the City for the HOA share of the project within 30 days of execution of the Agreement. As this would be an addition to a City be an addition to a City--owned and maintained facility, the onowned and maintained facility, the on--going maintenance responsibility going maintenance responsibility notnot would lie with the Fairmont Park HOA. would lie with the Fairmont Park HOA. Action Required of Council:Action Required of Council: Consider approval or other action of a community cooperation project (major pool renovation) for a total City Consider approval or other action of a community cooperation project (major pool renovation) for a total City contribution of $5,000.contribution of $5,000.