06-19-02 Orientation - Laserfiche WebLink

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Section 5: Working with City Staff Each Board or Commission member is encouraged to communicate openly with the City Staff. Suggestions, opportunities, and constructive criticism are necessary for a proper relationship with the staff. However, each Board or Commission member is strongly encouraged to communicate with the appropriate department director assigned to that Board or Commission or with the City Manager's Office. Contact with operational type people or individuals below the department director level is discouraged. The Director of Planning working with the Planning and Zoning Commission members and the Director of Public Works communicating with the Airport Advisory Board are examples of these relationships. Section 6: Reporting to the City Council The Council is highly dependent on each Board and Commission to make recommendations and offer possible solutions to City projects and opportunities. All Boards and Commissions are encouraged to communicate the position of the total or majority of the group. Such communication or recommendations should be in a formal or written form. Of course, each Board or Commission member may from time to time, want to visit informally with a Council member. This one-on-one informal communication is necessary, but to protect the integrity of the organization, the complete Council should be addressed in terms of the majority of the members of the Board or Commission. Chapter 4 Meetings Section 1: Role of Chairman The function of the chairman is to provide leadership to the group. He/She has certain duties and responsibilities that must be performed. 1.1 Insure that the meeting is conducted in accordance with established rules. 1.2 Maintain order and bring the group to a conclusion on the matters before it. Section 2: The Agenda The agenda should always be prepared ahead of time and copies given to all Board or Commission members ahead of time, if possible. Ifnon-members attend the meeting, they should also be provided with an agenda.