01-23-12 Regular Meeting of La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 23, 2012 Appropriation Requested By: Stephen L. Barr Source of Funds: Fund 015 Department: Parks & Recreation Account Number: 015-9892-622-1100 Report:X Resolution: Ordinance: Amount Available: $1,200,000 Attachments: Evaluation Summary Requested: $130,000 Attachments:Contract Budgeted Item: YES X NO Attachments: _____________________________________________________________________________________________ SUMMARY & RECOMMENDATION ARequest for Proposals #12602was issued for design and construction monitoring for improvements to Lomax Park, toqualified firms in the Houston and surrounding area. Proposals were opened November 1, 2011 and the City received proposals from 9 firms. An Evaluation Committee reviewed the proposals based on the established criteria for the project. At the completion of the evaluation process, the firm of Huitt-Zollars, Inc. was chosen as the top respondent.A proposal for services was negotiated with Huitt- Zollars, Inc. for the scope of work contemplated for this project and is submitted for approval by the City Council. Huitt-Zollars proposes to provide architectural/engineering design services for Phase I and Phase II of the Lomax Park Improvement project, and construction monitoring services for Phase I construction for the project, for the sum of $127,000 and $3,000 for reimbursable expenses, for a total cost to the city of $130,000. Huitt-Zollars is a reputable engineering firmthat has performed many successful construction designprojects for the City of La Porte over the past twenty years.The City will work with Huitt-Zollars, the La Porte Livestock Show and Rodeo Association(the Association), and the community to identify and implement components of the project that are important to the stakeholders. Phase I will also include replacement of the existing Arena roof, sandblasting and painting the structural components, replacement of the lighting with energy efficient fixtures, drainage/site grade work, removal of the existing concession/restroom, old City Hall building, old Fire Station #3 slab, and old Girl’s Softball storage building. The demolition is not a part of this contract as the Planning Department has already identified a cost of removal through their standard demolition procedures, which are much more cost effective. The new building will house restrooms, concessions, a meeting room, and storage for both the Association and the City. Phase II is currently not funded. When implemented, Phase II will include additional parking, landscaping and other components as identified.The project is jointly funded through the Fund 15 Capital Improvement budget, and Fund 38Economic Development Board budgets.Staff is recommending approval of the design contract to provide this needed project for the City. Project Benefits, Liabilities, and Operating Costs The project will provide a much needed multi-use building for the use of the Association as well as the surrounding Lomax community. Foregoing the proposed improvements will result in a lower quality of service provision as well as limiting the quantity of recreational opportunities for this segment of the community. Thisproject is not expected to significantly add to operating costs for the City. Although the new building will most likely require additional electricity and additional maintenance costs, the City is