02-13-12 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested February 13, 2012 Source of Funds:N/A Requested ByPatrice Fogarty Account Number: Department:City Secretary Amount Budgeted: ReportResolution:Ordinance: Amount Requested: Exhibits: Interlocal Agreement for Joint Elections Budgeted Item:YESNO Exhibits: SUMMARY & RECOMMENDATION For consideration is an Interlocal Agreement for Joint Electionsby andamong the City of LaPorte, the La Porte Independent School District and San Jacinto College District. This agreement stipulates capital expensereimbursement aspectsregarding electronic voting equipment, together with maintenance and software updates, which the City purchased on behalf of the three entities for $88,908.00. LPISD will reimburse 40 percent of thiscost over a two-year period beginning January 2012, with an annual payment of $17,781.60.Finance is in the process of invoicing LPISD. The LPISD Board has approved this Interlocal Agreement, and a copy of the executed Agreement is in the City Secretary’s office. San Jacinto CollegeDistrict will reimburse 20 percent of this cost over a two-year period beginning January 2012, with an annual payment of $8,890.00. The District’s Board will consider the Interlocal Agreement at their February 6 meeting and will forward an executed copy of the Agreement to the City Secretary’s office. Finance will invoice the District. Additionally, this Agreement stipulates election duties and responsibilities for each entity such as filings, postings, publications and election administration duties. This Agreement is effective January 1, 2012, for a two-year term, and shall automatically renew thereafter on a year-to-year basis. Action Required by Council: Consider approval or other action authorizingthe Mayor to sign and the City Secretary to attest the Interlocal Agreement for Joint Elections. Approved for City Council Agenda Steve Gillett, InterimCity ManagerDate