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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested: 5-13-13 <br />Source of Funds: <br />Requested By: <br />Chief Ken Adcox <br />Account Number: <br />Department: <br />Police <br />Amount Budgeted: <br />Report: Resolution: Ordinance: <br />Amount Requested: <br />Exhibits: <br />Interlocal Agreement with City of Houston <br />Budgeted Item:YESNO <br />Exhibits: <br />Exhibits <br />SUMMARY & RECOMMENDATION <br />The City of La Porte Police Department is seeking approval to enter into an Interlocal <br />Agreement with the City of Houston for radio services via the City of Houston’strunked Smart <br />Zone 700MHz system. The agreement will also allow the Police Department to pursue further <br />negotiations relating to the discounted purchase of required equipment, installations, and <br />recurring repair, maintenance, and programming fees.This system has interoperability with other <br />public safety agencies and addresses upcoming required changes that are being mandated by the <br />Federal Communications Commission. <br />This proposal was presented to, and approvedby, City Council,at the recent City Council <br />Budget Retreat. By entering into the agreement with the City of Houston, the City of La Porte <br />will be able to purchase radios and supplies at a thirty percent(30%) discounted rate under an <br />agreement the City of Houston recently entered into with Motorola. In order to receive this <br />special pricing, however, the attached agreementmust be signed with the City of Houston no <br />later than June 30, 2013 and the discounted pricing concludes October 31, 2013. <br />The total cost for replacing allexisting emergency services (Police, EMS, Emergency <br />Management) radios, including 100 portable radios, 72 mobile radios, required programming, <br />extra batteries, and needed attachments is estimated to be $537,962. Entering into this agreement <br />with the City of Houstonand purchasing radios and supplies at Motorola’s discounted rate will <br />result in a cost savings to the City of approximately $236,000. We are working with Motorola <br />and will likely be able to defer this purchase until next fiscal year. <br />Action Required by Council: <br />Consider approval of an Interlocal Agreement with the City of Houston for the acquisition of handheld <br />radios, mobile radios and radio service via a trunked Smart Zone 700 MHz system. <br />Approved for City Council Agenda <br />Corby D. Alexander, City Manager Date <br /> <br />