10-14-13 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:October 14, 2013 Source of Funds: Requested By:Traci E. Leach Account Number: Department:Administration Amount Budgeted:$67,000.00 Report: XResolution: Ordinance: Amount Requested:$64,445.25 Exhibits: Budgeted Item:YES Exhibits: SUMMARY & RECOMMENDATION As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where theCity would partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be considered on a firstcome, first served basis. The Brookglen HOA was the first to approach the City regarding a project and their project request is as follows: Installation of a shade structure over the playground equipment at Brookglen Park. Addition of threepicnic tables The cost estimate for the shade structure is $11,950 and the picnic tables are estimated to cost $2,893 for a total project cost of $14,843. Brookglen HOA has committed to fund $10,000. The City will contribute $4,843. As this would be an addition to aCity-owned and maintained facility, the on-going maintenance responsibility would lie with the City. Staff estimates that the life of the fabric cover is approximately 10 years and replacement (in today’s dollars) is approximately $3,000. Staff recommends approval of this project. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Brookglen HOA for a community cooperation project (installation of a playground shade structure and 3 picnic tables) for a total City contribution of $4,843. Approved for City Council Agenda Corby D. Alexander,City Manager Date