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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested: December 9, 2013 <br />Source of Funds:Various <br />Requested By:Michael Dolby <br />Account Number:Various <br />Department:Finance <br />Amount Budgeted:YES <br />X Resolution: Ordinance: <br />Report: <br />Amount Requested: <br />Exhibits: Encumbrance Rollover Report <br />Budgeted Item:YES X NO <br />Exhibits: <br />Exhibits: <br />SUMMARY & RECOMMENDATION <br />The City’s fiscal year ended September 30, 2013.There are 28 outstanding purchase ordersstaff is <br />requesting toroll-over.The purchase orders represent goods that areordered and budgeted funds <br />committed to procure items necessary to operate the City. <br />A breakdown of the open purchase orders, encumbrances and budget roll-over requests by <br />operating fund are as follows: <br /> <br /> FundNumberAmount <br /> <br />General Fund17$ 103,690.20 <br /> <br />Utility Fund 24,493.36 <br />Vehicle Replacement Fund3 483,769.86 <br />Grant Fund443,305.68 <br />Emergency Services District Fund270,633.24 <br />Totals28$ 705,892.34 <br /> <br />The above amendments will not have an impact on the projected working capital balances for <br />fiscal year 2014 because they were budgeted in the fiscal year 2013, and following approval by <br />Council, the system will automatically increase each line item. <br />Action Required by Council: <br />Consider approval or other action of the encumbrance roll over request. <br />Approved for City Council Agenda <br />Corby D. Alexander, City Manager Date <br /> <br />