02-10-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: February 10, 2013 019 (Drainage Fee) Source of Funds: 033 (Street Tax) Requested By:David Mick Account Number: Department:Public Works 019 ($60,000) Amount Budgeted:033 ($150,000) Report: ___Resolution:_____Ordinance:_________ 019 ($ 35,000) Amount Requested: 033 ($110,000) Budgeted Item:YESNO Exhibit:Cobb Fendley Professional Services Proposal SUMMARY & RECOMMENDATION The FY 14 budget includes an allocation for the design of Catlett (Valleybrook to Farrington), Belfast (Valleybrook to Farrington), and Pineybrook (Antrim to Carlow). The City of La Porte selected the firm of Cobb, Fendley & Associates, Inc.to provide professional engineering services for the design, bidding,and construction phase services for this project. The price proposal submitted by Cobb Fendley (attached) totaled $137,750.00. The total request is $145,000.00 including a $7,500 contingency. The total request is below the budget amount of $230,000.00. The construction estimate (FY 15) is $2,300,000. The price proposal references Phase 1 and Phase 2 areas. Staff directed Cobb Fendley to consider the potential for a phased project with the proposal in the event that budget dictated a need to reduce the project scale. Phase 1 includes Pineybrook and the segments of Catlett and Belfast between Valleybrook and Pineybrook. Phase 2 includes the segments of Catlett and Belfast from Pineybrook to Farrington. The HDR street inspection rating was 2 of 9 (9 being the best) for the Phase 1 area; 3 of 9 for the Phase 2 area. Staff recommends constructing both phases simultaneously to complete the improvements from Valleybrook (reconstructed in 2008) to the newly reconstructed Farrington Boulevard roadway. Anticipated completion of the design is June, 2014. Anticipated bid date is first quarter FY 15. At least one public meeting with the residents is anticipated during the design process along with other resident contacts to identify any access or other considerations of the residents. Benefits: The project will address several of the lower rated concrete street segments identified in the 2013 comprehensive street inspection report. Liabilities: Deferring the project construction would add to future year maintenance responsibilities unless substituted with a like project.