03-10-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM March 10, 2014March 10, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: General Fund General Fund M. Dolby M. Dolby Source of Funds:Source of Funds: Requested By: 001001--60606060--510510--5004 5004 Finance Finance Account Number:Account Number: Department: $20,000 $20,000 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: $0 $0 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Bid Tabulation1. Bid Tabulation 2. Contract2. Contract SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The City of La Porte currently collects franchise payments for electrical services, cable services, telephone The City of La Porte currently collects franchise payments for electrical services, cable services, telephone services, natural gas services and solid waste services. Staff prepared an RFP for audit services of the various services, natural gas services and solid waste services. Staff prepared an RFP for audit services of the various franchise fees that are collected. The RFP was sent out in November with responses due in December. The City franchise fees that are collected. The RFP was sent out in November with responses due in December. The City received four proposals for audit service on the various franchises. The staff reviewed the four proposals and received four proposals for audit service on the various franchises. The staff reviewed the four proposals and determined that MuniServices was the best candidate of the four proposals. The City of La Porte currently has on determined that MuniServices was the best candidate of the four proposals. The City of La Porte currently has on ongoing relationship with MuniServices for hotel tax administration and auditing and also for review of the sales ongoing relationship with MuniServices for hotel tax administration and auditing and also for review of the sales tax collections. MuniServices has proposed a percentage based fee for this scope of services. The fee would be equal to a MuniServices has proposed a percentage based fee for this scope of services. The fee would be equal to a MuniServices has proposed a percentage based fee for this scope of services. The fee would be equal to a MuniServices has proposed a percentage based fee for this scope of services. The fee would be equal to a percentage of uncollected fees identified through the audit, thus there will be no expenditure of funds necessary percentage of uncollected fees identified through the audit, thus there will be no expenditure of funds necessary unless, uncollected fees are identified.unless, uncollected fees are identified. Action Required of Council:Action Required of Council: Consider approval or other action to award the franchise fee audit contract to MuniServices and authorize the City Consider approval or other action to award the franchise fee audit contract to MuniServices and authorize the City Manager to sign the Consultant Services Agreement with MuniServices for a three year term beginning March 10, Manager to sign the Consultant Services Agreement with MuniServices for a three year term beginning March 10, 2014 and on an annual renewable basis thereafter.2014 and on an annual renewable basis thereafter. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate