03-10-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM March 10, 2014March 10, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Vehicle Vehicle David Mick David Mick Requested By: Replacement Fund Replacement Fund Source of Funds:Source of Funds: Public Works Public Works Department: (009) (009) Report:Resolution:Resolution:Ordinance:Ordinance: 00970855338050 00970855338050 Account Number:Account Number: Other: $82,341.00 $82,341.00 Amount Budgeted:Amount Budgeted: $74, 423.00 $74, 423.00 Amount Requested:Amount Requested: Attachments :Attachments : Budgeted Item:Budgeted Item:YESYESNONO 1. Bid Tabulation1. Bid Tabulation 2. Public Purchase Access Report2. Public Purchase Access Report SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Sealed bids (#14017) were received on February 11, 2014 for the purchase of one Tractor/Loader Backhoe with Sealed bids (#14017) were received on February 11, 2014 for the purchase of one Tractor/Loader Backhoe with Concrete Breaker. This item is included in the approved FY 13Concrete Breaker. This item is included in the approved FY 13--14 budget. Bid requests were accessed online by 14 budget. Bid requests were accessed online by seventeen (17) vendors with eleven (11) vendors downloading bid documents and two (2) submitting bids.seventeen (17) vendors with eleven (11) vendors downloading bid documents and two (2) submitting bids. This item was rebid due to the initial bids exceeding the budgeted amount and postThis item was rebid due to the initial bids exceeding the budgeted amount and post--bid comments from several bid comments from several vendors that additional competing options for this equipment would be available with consideration of a 800vendors that additional competing options for this equipment would be available with consideration of a 800--lb lb hammer. Staff reviewed and concluded that the 800hammer. Staff reviewed and concluded that the 800hammer. Staff reviewed and concluded that the 800hammer. Staff reviewed and concluded that the 800----lb hammer would be adequate. The rebid price is within lb hammer would be adequate. The rebid price is within lb hammer would be adequate. The rebid price is within lb hammer would be adequate. The rebid price is within budget. Low bid meeting specifications or best value is Romco Equipment at $74,423.00 with optional open cab with Low bid meeting specifications or best value is Romco Equipment at $74,423.00 with optional open cab with ROPS (rollover protection structure) included. ROPS (rollover protection structure) included. Staff recommends that Council award bid #14017 to Romco Equipment for $74,423.00. Staff recommends that Council award bid #14017 to Romco Equipment for $74,423.00.