03-10-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM March 10, 2014March 10, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 003 (Utility Fund) 003 (Utility Fund) David Mick David Mick Requested By: Source of Funds:Source of Funds: 033 (Street Tax) 033 (Street Tax) Public Works Public Works Department: Account Number:Account Number: Report:Resolution:Resolution:Ordinance:Ordinance: 003 003 -- $25,000.00 $25,000.00 Amount Budgeted:Amount Budgeted: Other: 033033--$65,000.00 $65,000.00 003003--($20,000) 033 ($20,000) 033 Attachments :Attachments : Amount Requested:Amount Requested: ($59,500) ($59,500) 1. LJA Engineering, Inc., Professional Service 1. LJA Engineering, Inc., Professional Service Budgeted Item:Budgeted Item:YESYESNONO ProposalProposal 2. Contract2. Contract 3. Cost Estimate3. Cost Estimate SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The FY 14 budget includes a line item for the design of the Scotchmoss Lane roadway improvements. The City The FY 14 budget includes a line item for the design of the Scotchmoss Lane roadway improvements. The City of La Porte selected the firm of LJA Engineering, Inc. to provide professional engineering services for the design, of La Porte selected the firm of LJA Engineering, Inc. to provide professional engineering services for the design, bidding, and construction phase services for this project. The LJA Engineering Inc. price proposal totaled bidding, and construction phase services for this project. The LJA Engineering Inc. price proposal totaled $76,050. The total request is $79,500 including a $3,450 contingency. The construction estimate (FY 15) is $76,050. The total request is $79,500 including a $3,450 contingency. The construction estimate (FY 15) is approximately $950,000. approximately $950,000. The proposed improvements include: 1) removal and replacement of the existing concrete roadway, sidewalks, The proposed improvements include: 1) removal and replacement of the existing concrete roadway, sidewalks, and drive aprons, 2) removal and replacement of the existing 8and drive aprons, 2) removal and replacement of the existing 8--inch asbestos concrete water main and water inch asbestos concrete water main and water services, 3) adding storm sewer crossovers and replacing storm inlets as needed. services, 3) adding storm sewer crossovers and replacing storm inlets as needed. services, 3) adding storm sewer crossovers and replacing storm inlets as needed. services, 3) adding storm sewer crossovers and replacing storm inlets as needed. Anticipated completion of the design is September, 2014. Anticipated award of the construction contract is Anticipated completion of the design is September, 2014. Anticipated award of the construction contract is December, 2014. December, 2014. At least one public meeting with the residents is anticipated during the design process. At least one public meeting with the residents is anticipated during the design process. The 2013 HDR inspection rating for the entire roadway was 3 out of 9 (9 being high). The existing concrete on The 2013 HDR inspection rating for the entire roadway was 3 out of 9 (9 being high). The existing concrete on the north and south ends of the project is in better condition than the portion of the roadway between 3206 the north and south ends of the project is in better condition than the portion of the roadway between 3206 Scotchmoss and 3326 Scotchmoss. Prior to the initial public meeting, consideration might be given to reducing the Scotchmoss and 3326 Scotchmoss. Prior to the initial public meeting, consideration might be given to reducing the project limits by 150project limits by 150--feet on the north end and 400feet on the north end and 400--feet on the south end depending on the water main and storm feet on the south end depending on the water main and storm drainage design. The total roadway length (Spencer Hwy to Oakhaven) is 1850drainage design. The total roadway length (Spencer Hwy to Oakhaven) is 1850--feet. feet. Benefits: