06-23-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM June 23, 2014June 23, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: Tim Tietjens Tim Tietjens Requested By: Account Number:Account Number: Planning & Development Planning & Development Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Implementation Matrix 1. Implementation Matrix -- Immediate Immediate 2. Implementation Matrix 2. Implementation Matrix -- Long Term Long Term 3. Implementation Matrix 3. Implementation Matrix -- Short Term Short Term 4. Audit Report4. Audit Report SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS At the February 25, 2013, meeting of City Council, the Planning Department Audit Report was presented along At the February 25, 2013, meeting of City Council, the Planning Department Audit Report was presented along with a subsequent Implementation Matrix showing the priority and timeline for delivery of each line item in the with a subsequent Implementation Matrix showing the priority and timeline for delivery of each line item in the order listed within the report. The Implementation Matrix listed the report items into three different priorities for order listed within the report. The Implementation Matrix listed the report items into three different priorities for initiating action: immediate, shortinitiating action: immediate, short--term, and longterm, and long--term. City Council directed staff to report progress quarterly, and term. City Council directed staff to report progress quarterly, and this item represents the fourth quarterly report. this item represents the fourth quarterly report. Planning staff first addressed the immediate and then short term matrix for the first three reporting periods, and Planning staff first addressed the immediate and then short term matrix for the first three reporting periods, and has been meeting weekly to ensure the project is on schedule. But because implementation activity has now been has been meeting weekly to ensure the project is on schedule. But because implementation activity has now been accomplished within all three categories, those three matrices are attached to this report. Each Implementation accomplished within all three categories, those three matrices are attached to this report. Each Implementation Matrix graphically shows the degree of completion of each line item by a color coded Gantt chart with comments Matrix graphically shows the degree of completion of each line item by a color coded Gantt chart with comments if applicable to that line item. if applicable to that line item. During this reporting period, 5 additional items have been completed and During this reporting period, 5 additional items have been completed and During this reporting period, 5 additional items have been completed and During this reporting period, 5 additional items have been completed and progress was made on 3 more. Overall, 30 of the 31 items to be commenced in the immediateprogress was made on 3 more. Overall, 30 of the 31 items to be commenced in the immediate--priority priority list are now complete. 31 of the 32 items in the shortlist are now complete. 31 of the 32 items in the short--term priority list are now complete, and now that term priority list are now complete, and now that work has begun on the longwork has begun on the long--term priority, 3 of the 17 are now complete.term priority, 3 of the 17 are now complete. The attached Audit Report consists of the originally approved narrative document that now also contains fourth The attached Audit Report consists of the originally approved narrative document that now also contains fourth quarter activity highlighted, with written entry below each applicable recommendation describing what action was quarter activity highlighted, with written entry below each applicable recommendation describing what action was achieved for that recommendation. (Those reported in the first three quarters are no longer highlighted, but are in achieved for that recommendation. (Those reported in the first three quarters are no longer highlighted, but are in bold italics print).bold italics print). The department continues to receive positive feedback regarding the Predevelopment and Applicant Consultation The department continues to receive positive feedback regarding the Predevelopment and Applicant Consultation (PAC) meetings. More data has been, and will be linked to the City(PAC) meetings. More data has been, and will be linked to the Citys electronic systems and internet based s electronic systems and internet based information for ease of access. information for ease of access.