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REQUESTFORCITYCOUNCILAGENDAITEM <br />AgendaDateRequested:November14,2016Appropriation <br />RequestedBy:RosalynEptingSourceofFunds:015 <br />Department:Parks&RecreationAcctNumber:01580805521100 <br />Report:Resolution:Ordinance:_AmountBudgeted:$100,000 <br />Exhibits:GameTimeQuoteAmountRequested:$52,949.52 <br />LomaxPlaygroundRendering <br />LomaxPlaygroundAerialPlansBudgetedItem:YESNO <br />TomBrownPlaygroundRendering <br />TomBrownPlaygroundAerialPlans <br />EmailwithDeadlineExtension <br />BuyBoardCertification <br />SUMMARY&RECOMMENDATION <br />Thisfiscalyearthebudgetincludes$100,000totalfortwoplaygrounds,LomaxParkandTomBrown <br />Park.Historically,whenthereismorethanoneplaygroundbeingreplaced,staffwillpurchaseone, <br />installit,andthenpurchasetheotheroneatalatertimeoncethefirstplaygroundiscomplete. <br />However,whenlookingintoplaygroundstheCitywasnotifiedofagrantfromGameTimethatis <br />guaranteeduntilthefundsrunout.Therefore,staffislookingatpurchasingbothplaygroundsatthe <br />sametimetogetthebestvalueforourdollars. <br />Withthebudgetforequipment,GameTimewillbeabletomatchtheCityontheplaystructuresonly. <br />Thematchdoesnotincludeanyadditionalseparatepieces(likeswingsets,balancebeams,etc.),ground <br />cover,orplaygroundborder.Thematchisonaslidingscale,soifonlyoneplaygroundwasorderedata <br />time,thematchwouldbesomewherearound3035%andchancesaretheCitywouldonlybeableto <br />usethegrantforoneplaygroundbecauseGameTimewouldrunoutoffundsbythetimethesecond <br />playgroundwasordered.Inordertoreceivethegrant,theentirebalancemustbepaidbycashorcheck <br />atthetimeoftheorder.AfterspeakingwithPurchasing,thisispossiblesothattheCitycanparticipate <br />th <br />inthegrant.PleasenotethatthedeadlineonthequotestatesNovember13,butthereisanemailin <br />rd <br />theexhibitsthatconfirmsadeadlineextensionuntilNovember23. <br />Staffwouldliketoorderbothplaygroundsatthesametimeandgetthematchinggrant.Withthisgrant <br />theCitywillbeabletogetashadestructureoveraportionoftheplaygroundsetatLomax.Thegrant <br />aystructure,notaseparatestandalone <br />coverstheshadestructureaswellbecauseitisattachedtothepl <br />item.Theattachedexhibitsshowtheplaygroundsproposedforinstallation.Thecolorsarechangeable. <br />Thevalueoftheeligibleplayequipmentis$84,201.ThetotalgrantamountfromGameTimeactually <br />exceeds50%andhasatotalvalueof$42,464.66. <br />Theadditionalfundsthatareremainingafterthepurchaseoftheplaygroundequipmentwillbeusedfor <br />playgroundborders,engineeredwoodfiber(fallsurfacing),picnictables,garbagecans,andnewswing <br />seats/paintfortheexistingswingsetsthatareremaining. <br />StaffrecommendsCouncilapprovaloftheplaygroundequipmentpurchaseintheamountof$52,949.52 <br />withGameTimeforplaygroundequipmentatLomaxParkandTomBrownPark. <br />ActionRequiredbyCouncil: <br /> <br />