11-14-16 Regular Meeting of the La Porte City Council

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Exhibit C HARRIS COUNTY COMMUNITY SERVICES DEPARTMENT CONSTRUCTION POLICIES AND GUIDELINES These policies are intended to assist those Contractors/Subcontractors receiving FTA 5307 Grant funds. They will understanding and compliance with applicable federal and county regulations, policies and processes where the Contractor is responsible for design, bidding and construction contract administration. If clarification is needed, call Gene Simeon, Compliance Manager, at 713-578-2000. 1. If federal funds will be used to retain consultants, La Porte must advertise Request for Qualification Statement (RFQ). La Porte 330 qualification statements must be submitted for review to Harris County Community Services Department (HCCSD) prior to commissioning the consultants. Upon approval by HCCSD, La Porte may retain consultant(s). 2. La Porte shall advertise for bids and award contracts in compliance with the State of Texas bidding procedures and the following subsections of the OMB Super Circular 2 CFR Part 200: Subpart D 200.300-200.309, and Program Management Subpart D 200.317-200.326, "Procurement Standards" Subpart D 200.333-200.337, "Records Retention and Access" 3. The preliminary drawings must be within the previously approved project scope. All construction projects must comply with Harris County requirements and the policies and procedures of the Harris County Purchasing Agent, Harris County Auditor, and HCCSD. 4. La Porte will incorporate into the construction documents any and all FTA requirements and all construction policies and guidelines contained herein. Final documents must be approved by the County prior to the execution of the contract for construction. 5. Prior to award of contract, the County will review the bid documents, the bidder's qualification statements and financial statements to ensure that the contractor has a good contracting record, adequate capitalization, equipment, and personnel to successfully complete the project, meets minority participation goals and that the bidder has not been debarred by FTA from working on federal contracts. 6. La Porte, La Porte, and the County shall conduct a pre-bid meeting and a pre-construction conference with the Contractor and Subcontractor(s). 7. The County shall furnish La Porte with specific compliance documentation at the pre-construction conference with the Contractor. Without exception, La Porte and the Contractor shall be responsible for ensuring compliance by all Subcontractors working on the project jobsite with employees covered by the Davis-Bacon Act. 8. La Porte shall, at its sole expense, furnish the necessary inspection personnel to assure itself of compliance with the construction contract. La Porte understands and agrees to inspections performed by the County representative. La Porte understands and agrees that shall have full and final authority in all construction disputes. 9. La Porte and Contractor shall be responsible for preparing monthly pay requests to be reviewed by La Porte representative prior to submittal for payment. Preparation will consist of a site meeting with La Porte Page 25 of 58