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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested: November 14, 2016 <br />Source of Funds: Motor Pool/Gen. <br />Requested By: Sharon Valiante <br />Account Number: 009-7071-531-8050 <br />Department: Public Works <br />001-6146-515-9050 <br />Report: X Resolution: Ordinance: <br />Amount Budgeted: _$257,020.00 <br />Exhibits: 02 Summary of Vehicle Replacement <br />Amount Requested $278,248.97 <br />Exhibits: 03 Quotes <br />Budgeted Items: YES NO <br />Exhibits <br />SUMMARY & RECOMMENDATION <br />The FY 2017 budget includes funding for the replacement of one (1) Gator (49-32), two (2) <br />Fairway Mowers (49-43, 49-35), one (1) Gator with tool box (49-32), and one (1) Greens Mower <br />for the Golf Course. In addition, one (1) EMS Ambulance Cab & Chassis was approved for <br />replacement in FY 2017. <br />Competitive quotes were received through the Texas BuyBoard Purchasing Programs for <br />equipment/vehicles eligible for replacement in the FY16 - FY17 Vehicle Replacement Program. <br />The following vendors were selected from the Texas Association of School Board BuyBoard <br />Program and the H-GAC BuyBoard. <br />VENDOR BUDGET ITEMBUDGETEDBIDUSER <br />1 <br />Deere & Co 1 Gator (49-32) $ 21,385.00 $ 22,526.40 Golf <br />2 <br />Deere & Co2 Fairway Mowers (49-$ 89,759.00 $102,416.00Golf <br />34,49-35) <br />3 <br />Deere & Co1 Gator/Sprayer Combo (49-$ 23,120.00 $ 17,968.48 Golf <br />54) <br />Deere & Co1 200 Gal Sprayer (49-55) $ 9,331.00 $ 10,600.48 Golf <br />4 <br />Deere & Co1 Greens Mower (49-57) $ 33,451.00 $ 30,262.61 Golf <br />Mac Haik 1 EMS Ambulance Cab & <br />5 <br />Chassis/Remount (59-35) $ 79,974.00 $ 94,475.00EMS <br /> TOTAL$257,020.00 $278,248.97 <br />EMS ($14,501) <br /> & <br />($21,228.97)Golf ($6,727.97) <br />Budgeted vs Actual <br />1 <br />No trade in; gator being retained for service in Public Works <br />2 <br />reflects $10,000 trade-in allowance deducted ($5,000 each unit) <br />3 <br />reflects $ 3,500 trade-in allowance deducted <br />4 <br />reflects $ 1,000 trade-in allowance deducted <br />5 <br />reflects $ 5,000 trade-in allowance deducted <br />*Note: Pricing for Golf equipment is good thru November 18, 2017; orders placed after November 18, 2016 could <br />see a price increase of 2.5% ; Pricing for Ambulance Cab & Chassis/Remount is good thru November 24, 2016 <br /> <br />