04-10-17 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM April 10, 2017April 10, 2017AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Capital OutlayCapital Outlay Michael DolbyMichael DolbySource of Funds:Source of Funds: Requested By:Requested By: 0039890655110000398906551100 FinanceFinanceAccount Number:Account Number: Department:Department: $250,000$250,000 Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted: $250,000$250,000 Other:Amount Requested:Amount Requested: Budgeted Item:Budgeted Item:YESYESNONO AttachmentsAttachments : : 1.Sole Source LetterSole Source Letter SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS In 2005, the City entered into an Interlocal Participation Agreement with the City of Pearland to piggy In 2005, the City entered into an Interlocal Participation Agreement with the City of Pearland to piggy back off the contract for an Automated Meter Reader (AMR) wireless system with HD Supply. Part of back off the contract for an Automated Meter Reader (AMR) wireless system with HD Supply. Part of that contract was to change out all meters to a Neptune meter and electronic register. The life cycle of a that contract was to change out all meters to a Neptune meter and electronic register. The life cycle of a meter is about ten years. Meters throughout the city are failing resulting in more staff time to manually meter is about ten years. Meters throughout the city are failing resulting in more staff time to manually read the meters.read the meters. As part of the FY 2016As part of the FY 2016--2017 Capital Improvement Project, funds were budgeted for the water meter 2017 Capital Improvement Project, funds were budgeted for the water meter replacement project for the replacement of the failing meters for the AMR wireless system. Neptune replacement project for the replacement of the failing meters for the AMR wireless system. Neptune meters were used as part of the AMR system and components of other manufacturers are not meters were used as part of the AMR system and components of other manufacturers are not compatible with Neptune; therefore the meters have to be replaced with Neptune meters. HD Supply is compatible with Neptune; therefore the meters have to be replaced with Neptune meters. HD Supply is the only distributor in the Houston and Southeast Texas area for the Neptune meters making them the the only distributor in the Houston and Southeast Texas area for the Neptune meters making them the the only distributor in the Houston and Southeast Texas area for the Neptune meters making them the the only distributor in the Houston and Southeast Texas area for the Neptune meters making them the sole source supplier for this area.sole source supplier for this area. The cost of a residential meter or a 3/4 x 5/8 meter is $204.76, it is estimated that over 1200 meters will The cost of a residential meter or a 3/4 x 5/8 meter is $204.76, it is estimated that over 1200 meters will be replaced this fiscal year.be replaced this fiscal year. Action Required of Council:Action Required of Council: Consider approval or other action to purchase Neptune meters from HD Supply.Consider approval or other action to purchase Neptune meters from HD Supply.