04-10-17 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM April 10, 2017April 10, 2017AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Grant 032Grant 032 Don PennellDon PennellSource of Funds:Source of Funds: Requested By:Requested By: 032.7071.531.8029032.7071.531.8029 Public WorksPublic WorksAccount Number:Account Number: Department:Department: $120,000$120,000 Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted: Amount Amount Other: $0$0 Requested:Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1.Bid TabulationBid Tabulation 2.MapMap SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Council approved an Interlocal agreement with Harris County Department of Education (HCDE) for the Council approved an Interlocal agreement with Harris County Department of Education (HCDE) for the stst City to manage design and construction of parking spaces along South 1City to manage design and construction of parking spaces along South 1 Street and the West I Street Street and the West I Street right of way at the HCDE Headstart facility. The HCDE provided $120,000.00 to fund the project. The right of way at the HCDE Headstart facility. The HCDE provided $120,000.00 to fund the project. The City agreed to provide some construction work with inCity agreed to provide some construction work with in--house forces should the project come in over house forces should the project come in over budget, as appears in alternate bid deducts in the Bid Tabulation attached. budget, as appears in alternate bid deducts in the Bid Tabulation attached. Bid #17012 Headstart Facility Parking Improvements was advertised Feb 9 & 16, 2017, posted on Bid #17012 Headstart Facility Parking Improvements was advertised Feb 9 & 16, 2017, posted on Public Purchase and the CityPublic Purchase and the Citys website, 2 bids were received. Panorama is the apparent low bidder at s website, 2 bids were received. Panorama is the apparent low bidder at $163,401.71 base bid and $137,141.71 with Alternate bid items deducted. Panorama alternate bid $163,401.71 base bid and $137,141.71 with Alternate bid items deducted. Panorama alternate bid deduct unit prices do not match the bid unit prices for items 9, 10, 11, 22, 23, 24, 30, and 31. deduct unit prices do not match the bid unit prices for items 9, 10, 11, 22, 23, 24, 30, and 31. Panorama was contacted by the Purchasing Division about the discrepancies and Panorama was not Panorama was contacted by the Purchasing Division about the discrepancies and Panorama was not willing to adjust the alternate deduct unit price to match the bid unit price. willing to adjust the alternate deduct unit price to match the bid unit price. HCDE was contacted about the bids being over the fund amount and the direction they wanted to go HCDE was contacted about the bids being over the fund amount and the direction they wanted to go with the project. HCDE requested that the City reduce to scope of the project by deleting the West I with the project. HCDE requested that the City reduce to scope of the project by deleting the West I Street right of way parking. Street right of way parking. Given that the low bid is not balanced and over budget. Second bid is over budget, staff recommends Given that the low bid is not balanced and over budget. Second bid is over budget, staff recommends rejecting all bids for Bid #17012 Headstart Facility Parking Improvements, amend the scope of work rejecting all bids for Bid #17012 Headstart Facility Parking Improvements, amend the scope of work eliminating the parking along the West I Street right of way, and reeliminating the parking along the West I Street right of way, and re--bid the project.bid the project.